How to Set up Payrix in the SMS

How to Set up Payrix in the SMS


Overview

Payrix is payment gateway and payment processor integrated within the eSkilled SMS that offers efficient and secure financial management solutions for your organisation.

 

Benefits of Payrix Integration with the SMS

Using Payrix with the SMS allows you to process payments for your enrolments. This seamless integration gives you the following functionality:

  1. Easily manage course payments with the option for partial payments using stored cards. 
  2. Elevate your students’ experience by introducing online payments during the enrolment process. 
  3. Provide students with a hassle-free enrolment journey directly from your SMS. 
  4. Enable students to securely pay online, offering them the flexibility to make payments anytime, anywhere.
  5. Accept payments around the clock, providing ultimate convenience for both you and your students. 
  6. Save operational time and minimise errors with automated reconciliation across your online payment channel. 

In this tutorial, we will walk you through how to easily apply for a Payrix Merchant account and how to set up your SMS to use Payrix as your preferred payment gateway. You may use the Table of Contents above to easily navigate through the different sections of the tutorial. 


Step Tutorial

Apply to be a Payrix Merchant 


If you would like to start accepting payments for your training fees online, the SMS offers a quick and effortless way to apply for a Payrix merchant account. 

In the SMS, go to Administration > Settings > Details > Payment and Declaration. Select Payrix as the Payment Type. 

Click on the “Sign Up for Payrix Integration Now” button to start the Payrix Merchant Application Form. 




Complete the Merchant Application Form by following the steps below: 

Step 1. Complete all required fields in the Merchant Application Form to start the application process. Click Save when done. 
 



User will receive a Welcome email from Payrix informing them of the start of the application process. A link to continue the application form can also be accessed here. 

 


Step 2. Click the "Finalise Application" button. This will open a browser window for you to complete your application. Enter the email address and mobile number used when signing the application form. Users will receive an email and a text message containing the one-time pin.



 

Enter the code in the code box and click “Validate”. 

 

Step 3. Once the code is validated, you will be directed to the Dashboard Page of your application form


 


Step 4. Complete the form by going to each section (white cards).

The side menu (marked by a blue arrow on the left) slides out and can provide a quick view of what information is required for each section. Users can click on the blue text link to easily access the section.



Additional information on how to complete the form or other Payrix application queries can be accessed using Help and Tour section.




Your Payrix Merchant Application has four (4) required sections:
  1. Company Details
  2. Banking and Accounts
  3. Pricing and Fee Setup
  4. Owners and Directors
The following details are required for each section:
  1. Company Details:
    1. Industry
    2. Registered Business Type
    3. Website
    4. Business Phone
    5. Business Email
    6. Address o City
    7. State
    8. Postcode / Zip
  2. Banking and Accounts
    1. Settlement Account Name
    2. Settlement Account BSB
    3. Settlement Account Number
    4. Billing Account Name
    5. Billing Account BSB
    6. Billing Account Number
    7. Settlement Bank Statement
    8. Billing Bank Statement
  3. Pricing and Fee Setup
    1. Transaction Description
    2. Highest single transaction value
    3. Transactions Per Month
    4. Average single payment amount
    5. Days customers pay in Advance
  4. Owners and Directors
    1. Applicable Owners (those with 25% or more share in your company), Directors, and/or Authorised Representatives such as: President, Chairperson, Treasurer, Board member, CEO, CFO
    2. Identification form of the above
Sending invite or Link to the Owners and Directors

The owners/directors or authorised representatives that are listed in the application form will receive an email link for them to verify their information and upload any personal identification information required. A link can also be generated and sent to the indicated person directly.








Sample email sent to Owner/Director/Authorised Representative:




Click the Go to My Application button to verify information and submit identification documents:




Once confirmed, a one-time password will be sent to the registered email address and mobile number. Enter this in the authentication box and the form will proceed to ask for the personal details and upload ID cards for the owner/director or authorised representative.




Step 5. Once all sections of the form are complete, Review application and submit.





Step 6. Confirm your application details and the Authorisation section, then click the confirm and Submit button.




Once confirmed, a window with the next steps will appear.


Step 7. An email will be sent to the email addresses of the Owners/Directors listed in the Owner section. This will include the following attachments:
a. Copy of the completed Application form
b. Payrix Terms and Conditions
c. Financial Services Guide and a Product Disclosure Statement

Owners/Directors will need to read the provided information and click the link to indicate Acceptance and Consent. Application form will not progress until the above forms are accepted by your director/s.




Next Stage

After completing the Merchant Application form and accepting the details, application progress will move to the Assessing status.
• Payrix Risk team will assess the application and supporting KYC and AML documents. This is usually done within 1-2 business days.
• Once the underwriting and validation process is complete Payrix account will be setup (within 2-3 business days)

Note: Timeframe may vary depending on the application queue and result of assessment. 


Merchants will receive their portal login credentials via email. The Payrix payment portal is your secure portal for accessing and managing your customers’ payment information. 



Visit this Payrix Portal Guide for more information on how to access and use your Payment portal. 

Setting Up Payrix in the SMS 


To start the Payrix integration in the SMS, go to Administration > Settings > Details > Payment and Declaration section. 




Step 1. In the Payment Type dropdown menu, select Payrix from the options. 

Step 2. In the Payrix Payment Environment, select Production or Sandbox. 
  1. Production – Live site that accepts payments from your students
  2. Sandbox – is a testing environment to ensure that your integration and configurations are working as expected. 
Step 3. Enter the Payrix API Username – this information is included in the email you will receive once your Merchant account is setup. 

Step 4. Enter Payrix API User Key – this information is included in the email you will receive once your Merchant account is set up. 

Step 5. Enter the Payrix Business ID – Enter the Business ID as shown in your Payrix Portal > Business Details > Business Configuration. 



Step 6. Payrix Trading Name – Enter the Trading Name as shows in your Payrix Portal > Business Details > Business Configuration. 



Once all fields are complete, scroll up and click UPDATE. 


Testing the Payrix Integration


Before using the Production environment of Payrix, we recommend testing your integration with the Sandbox environment. This will help you test the integration safely, allowing you to see how it works together without the risk of incurring charges/payables. 

To test your Payrix Integration: 

Step 1. Create a test program instance as you would normally do.

Step 2. Ensure that you have already set up your Enrolment forms with the correct settings, that groups are created and are active and that financials (payment plans and fees) are created. Check invoice reminders as well. 

Step 3. Create an enrolment using the external enrolment form. Enter test student details. Click Enrol. 

Step 4. On the payment page, select your payment plan, then enter your card details. 


When testing payment submission in the Sandbox, the transaction amount allows you to test both successful and failed payments. When the transaction has zero cents or a number of cents other than the ones listed below, the test transaction will always be successful. If you provide one of the following numbers for the number of cents, you will receive a transaction failed response with the corresponding reason: 

31 – Invalid Account
54 – Expired card (Card only) 
51 – Declined
61 – Insufficient funds
96 – Technical failure (Card only) 

Step 5. Once payment is processed, you may check Students > Financials or Financials > Invoices, to confirm if the payment plan invoice/s are correctly marked paid.  

Going Live – Accepting Payment through Payrix


Once testing is complete, you are now ready to accept payments through your production environment. 

To start accepting payments in your SMS through Payrix, go to Settings > Details > Payment and Declaration > Payrix Payment Environment. Select Production. Click update. 

With the Product environment selected, your SMS will start accepting and processing payments using Payrix. You may check your Payrix Merchant portal for more information on your transactions through the SMS.

Reminder: Only change Payrix Payment Environment to “Production” once all Payrix and payment settings have been tested. Changing the settings to Production will start the actual charging of payments. 

Feel free to reach out to our support team support@eskilled.com.au if you need any assistance in setting up your Payrix integration with the SMS. 



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