How to Create a Program for a Non-Accredited Course

How to Create a Program for a Non-Accredited Course

OVERVIEW

Programs in the eSkilled Student Management System refers to Courses which could be a nationally accredited training program, a qualification, part qualification, unit/s or module/s or a non-accredited course. 

Planning and setting up your Programs in the SMS correctly is important to ensuring a seamless experience for your Administrators, trainers and students. Correct Program settings also helps in ensuring compliance to reporting requirements. 

In this tutorial we will go through the steps of creating non-accredited training Program in your SMS. Non-Accredited training programs are usually programs that do not lead to a nationally-recognised qualification or certification. Non-accredited training programs are usually provided for personal development, career advancement or skill acquisition. 

This tutorial will walk you through the following: 
  1. Understanding the different fields required for setting up a Program
  2. Creating a Non-Accredited training Program
  3. Adding Units to a Program

STEP TUTORIAL

To start creating or adding your Programs, go to side bar and navigate to Programs > Programs tab.  

Before starting the Program creation, let's get to know and understand the fields available first. The following fields will display when the Add button is clicked. 

Program Fields

  1. Program Code - enter the Program code for the Program. The program code will vary depending on the type of program you are creating. 
    1. Qualifications and Accredited Programs - enter the Qualification code or Accredited Course code as they are found in training.gov.au. 
    2. Units or Modules - enter the Unit name or the Module name. 
    3. Part Qualification or Skill Set- enter the code used for the Part Qualification or Skill set as determined by your State. 
  2. Program Name - enter the full program name. If this is a qualification or accredited course found in training.gov.au, the program name must be exactly as it is listed in training.gov.au
  3. Qualification or Accredited Course - Toggle this to YES if the program is a Qualification or Accredited course. If this is a units or modules, part qualification or skill sets, disable this toggle. 
  4. Type - select the Program type in the dropdown field. The dropdown is dynamic. I
    1. If the toggle for Qualification or Accredited course is set to YES, users will need to select the corresponding AQF level for the program
    2. If the toggle is turned off, the following selections will appear.
      1. Non-accredited course
      2. Units or Modules only
      3. Part Qualification
      4. Skill Set
  5. Maximum Nominal Hours - enter the Maximum nominal hours for your program if the information is available. This is the maximum anticipated hours of supervised training deemed necessary to conduct the training and assessment activities associated with the program. 
  6. Transition/Teach Out Date - enter the transition or teach out date for the program if applicable. 
  7. Status - enter the Program's status based on training.gov.au information. 
    1. Current
    2. Superseded 
    3. Transitioned
  8. Selection for Nationally Recognised Training or Non Accredited training - select Nationally Recognised Training if the Program is Nationally Recognised and needs to be reported to NCVER or your State Training Authority. Select Non-Accredited training if the program is a non-accredited program. 

Creating a Non-Accredited Program


When creating a Program for a Non-Accredited Training, follow the steps below: 

  1. Program Code  - enter a code for your Program. This is a code specific to your organisation that is used to quickly identify your Program. 
  2. Program name - enter a descriptive name for your Program. The Program name will appear in your enrolment forms. Ensure this is easily identifiable by your students or matches your Program offerings. 
  3. Disable the toggle for Qualification or Accredited course. 
  4. Type - select the Program type from the dropdown. In this case, select Non-Accredited course.

    When the Program type is set to Non-Accredited course, fields that are not required for a non-accredited training (e.g. AVETMISS fields) will be hidden from the interface and will no longer need to be completed. 

  5. Click Save. 



Adding Units to the Program


To add Units or Subjects to your Program, follow the steps below: 

Ensure that Units or Subjects are already added in Programs > Units before doing the actions below. 

  1. In your Programs tab, go to the Units sub-tab.
  2. Click New. 
  3. In the new entry modal, select the following from the dropdown fields: 
    1. Unit Code - select the code of the unit you would like to add.
    2. Unit Name - this field will auto-populate with the Unit name for the selected Unit code. This is a non-editable field. 
    3. Unit Type - Select if the unit is a Core unit or an Elective.
    4. Status - Select the status if Current, Superseded or Deleted. This information should match the one in training.gov.au if this is an accredited Unit. 



  4. Click Create to add the unit to your program. 
  5. Continue adding units until all Units are added. 
Your Program creation is now complete. 

The Students and Groups sub-tab for Programs will automatically update with a list of Students and Groups/Intakes when there are any enrolments to a Program Instance of a Program. 

In this tutorial, we've covered how to create a Program in the SMS for a Non-accredited training. You are now ready to create your Program instance so you can start accepting enrolments. 



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