How to Create a Payment Schedule Rule Template (TAS)

How to Create a Payment Schedule Rule Template (TAS)

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Overview
To create a funded contract in the Student Management System, a Payment Schedule Rule template must be created.

This template will define the rules for when your RTO will receive payment, based on student commencement or completion of the course. The information will be based on the payment schedules outlined in your contract with the respective State Training Authority.

In this tutorial, we will create one for the state of Tasmania (TAS).

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NOTE: A Payment Schedule Rule template is already pre-loaded in the system. Be sure to double-check the templates before using them and make any necessary changes. You can also create your own templates as needed.
For this tutorial, we will be using this information from Skills Tasmania Contract for the payment schedule rule template.


Notes
Step Tutorial
1. From the Dashboard, go to Finance, then Contracts, then Payment Schedule Rule Templates. Click the New button.

2. Fill in the following information:
  1. Name – Add a name for the template.
  2. State – Select the state from the drop-down. In this tutorial, we will select TAS.
  3. Add Payment:
    1. Payment Installment – Add a name for the payment instalment.
    2. Subsidy Percentage – Add the subsidy percentage for the payment instalment. For TAS, we will use 50% for the subsidy percentage for the first payment instalment, as referenced in the document above.
    3. Program Type – Select the programs that will receive this subsidy amount.
    4. Rule – Choose the appropriate rule for this payment instalment. The available options are:
      1. At least N UoC is reported with any of the following UoC outcome codes (Example: At least 1 Unit of Competency is reported with any of the following outcome codes)
      2. At least N% of the total UoCs is reported with any of the following UoC outcome codes (Example: At least 30% of the total Units of Competency is reported with any of the following UoC outcome codes)
      3. Every time N UoC is reported with any of the following UoC outcome codes (Example: Every time 2 Units of Competency are reported with any of the following UoC outcome codes)
      4. Every time N% of the total UoCs is reported with any of the following UoC outcome codes (Example: Every time 30% of the total Units of Competency are reported with any of the following UoC outcome codes)
    5. Number – Indicate the corresponding number for the rule (where N is a number).
    6. Outcomes – Select all applicable outcome codes that will trigger this payment instalment.
Once done, click Save.

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NOTE:
  1. To add another rule for this payment instalment, you can use the ADD RULE button. However, for TAS, no additional conditions are provided for each payment instalment.
  2. To add another payment instalment, use the DUPLICATE button. This will duplicate all the fields of the current payment instalment, allowing you to edit the information as needed.
  3. You can also use the ADD PAYMENT button, which will create a new payment instalment section with all fields left blank.
  4. Add additional payment installments as needed. For TAS, payments are made upon reporting of Outcome codes 70 or 90, as well as during course completion when units are reported as either 20, 30, 40 or 51.
  5. Use the trash icon to delete any rule or payment instalment that is not needed.
3. A prompt confirming the successful creation of the template will appear. Click "OK" to close it.

You can now use this template in your funded contracts.

Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.