An AVETMISS (NAT) error happens when:
Think of NAT errors like a “spellcheck” for compliance reporting: they don’t necessarily mean training didn’t happen—just that the reported data cannot be accepted as-is.
Even if training delivery was correct, reporting data must pass validation. Fixing AVETMISS errors matters because it affects:
AVETMISS reporting is a compliance obligation for most RTOs. Persistent errors can create findings during:
AVETMISS data contributes to national statistics and oversight. If your submissions are repeatedly rejected or inconsistent, it can:
AVETMISS errors usually don’t fix themselves. If you don’t address root causes, you’ll keep seeing the same failures every month/quarter, and every submission becomes a fire drill.
As you go through each AVETMISS NAT error, the guide will aim to answer:
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution | |
| 3801 | E | Training Organisation Identifier | If not one record per unique Training Organisation Identifier | Training Organisation Identifier can only be listed once in this file. Please remove or correct the duplicate entry. | Training Organisation Identifier ([value]) can only be listed once in this file. Please remove or correct the duplicate entry. | Preliminary Data Run | Error will not occur in the SMS | |
| 3830 | E | Training Organisation Identifier | If blank | Training Organisation Identifier must not be blank. This is the code used to identify your training organisation on TGA. | Training Organisation Identifier must not be blank. This is the code used to identify your training organisation on TGA. | Go to Settings > Details RTO Number should not be blank | ||
| 4613 | E | Training Organisation Identifier | If not one associated record on the Training Organisation Delivery Location (NAT00020) file or Program Completed (NAT00130) file | Training Organisation Identifier must exist in the Training Organisation Delivery Location file or the Program Completed file. Please ensure your NAT files contain either an enrolment or program completion record for this Training organisation identifier. | Training Organisation Identifier ([value]) must exist in the Training Organisation Delivery Location file or the Program Completed file. Please ensure your NAT files contain either an enrolment or program completion record for this Training organisation identifier. | Preliminary Data Run | Check the generated AVETMISS files to confirm if there are any entries in the NAT20 and NAT130 files for the Training organisation identifier. Reach out to DevOPs / Avetmiss Nerds if this error occurs. | |
4612 | E |
| If Training Organisation Identifier is listed on the Registered Training Organisation TGA list, then the Training Organisation Name must match that listed on the TGA. | Training Organisation Identifier and Name in combination do not match any RTO listed on TGA | Training Organisation Identifier ([value]) and Name ([value]) in combination do not match any RTO listed on TGA. Change Training Organisation Identifier if not an RTO | Go to Settings > Details > Confirm that the correct RTO Number and RTO Company Name is the same as the one listed in training.gov.au. | ||
| 4645 | E | Training Organisation Identifier | If not blank and Training Organisation Identifier does not match any RTO code on the TGA list | Training Organisation Identifier must exist on the TGA list of RTOs. Please use the Training Organisation Identifier listed for your RTO on TGA. | Training Organisation Identifier ([value]) must exist on the TGA list of RTOs. Please use the Training Organisation Identifier listed for your RTO on TGA | Go to Settings > Details > Confirm that the correct RTO Number and RTO Company Name is the same as the one listed in training.gov.au. | ||
| 4704 | E | Training Organisation Identifier | Training organisation identifier must match the data submitter code associated with organisation's AVS profile. | Training organisation identifier must match the organisation registered for this AVS user. Please use the Training Organisation Identifier listed for this RTO on TGA. | Training organisation identifier ([value]) must match the organisation registered for this AVS user. Please use the Training Organisation Identifier listed for this RTO on TGA. | Go to Settings > Details > Confirm that the correct RTO Number is the same as the one listed in training.gov.au and matches the organisation registered for the AVS user. | ||
| 3830 | E | Training Organisation Name | If blank | Training Organisation Name must not be blank | Training Organisation Name must not be blank | Go to Settings > Details > Check that the RTO Name field is not blank. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 4652 | E | Address - Suburb, Locality or Town | If Address - Suburb, Locality or Town is blank or does not match the Postcode defined by Australia Post and Training organisation identifier cannot be found on TGA | Address - suburb, locality or town and Postcode in combination do not match the Australia Post postcode reference list. Please refer to Australia Post's postcode web page for the correct postcode for this address location. | Address - suburb, locality or town and Postcode in combination ([value], [value]) do not match the Australia Post postcode reference list. Please refer to Australia Post's postcode web page for the correct postcode for this address location. | Go to Settings > Details Check the Training Organisation address provided if complete. Check if the Postcode matches the Suburb, Locality or Town provided. | |
| 3830 | E | Address First Line | If blank and Training organisation identifier cannot be found on TGA | Address First Line must not be blank. Please populate with valid street number, name, and floor/building name if relevant. | Address First Line must not be blank. Please populate with valid street number, name, and floor/building name if relevant. | Go to Settings > Details Check the Training Organisation address provided if complete. Check if provided RTO Number and name is the same as the one in TGA. | |
| 3705 | E | Postcode | If blank or not a valid value (also cannot be OSPC or @@@@) and Training organisation identifier cannot be found on TGA | Postcode must not be blank or invalid. Please refer to the AVETMISS systems files on the NCVER Portal for a list of valid codes. | Postcode ([value]) must not be blank or invalid. Please refer to the AVETMISS systems files on the NCVER Portal for a list of valid codes. | Go to Settings > Details Check if the Postcode provided is correct. | |
| 3704 | E | State Identifier | If not blank and not a valid value (also cannot be @@ or 99) and Training organisation identifier cannot be found on TGA | State identifier must not be blank or invalid | State identifier ([value]) must not be blank or invalid | Go to Settings > Details Check if the State provided is correct. | |
| 3707 | E | State Identifier | If not consistent with Postcode and Training organisation identifier cannot be found on TGA | State Identifier must be consistent with Postcode and Address Location. Please refer to Australia Post's postcode web page for the correct state for this address location and postcode. | State Identifier ([value]) must be consistent with Postcode ([value]) and Address Location ([value]) | Go to Settings > Details Check if the State provided is correct, should match the postcode and address location provided. | |
| 3801 | E | Training Organisation Identifier | If not one record per unique Training Organisation Identifier | Training Organisation Identifier can only be listed once in this file. Please remove or correct the duplicate entry. | Training Organisation Identifier ([value]) can only be listed once in this file. Please remove or correct the duplicate entry. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 3830 | E | Training Organisation Identifier | If blank | Training Organisation Identifier must not be blank | Training Organisation Identifier must not be blank | Go to Settings > Details Check if the RTO Number is provided. | |
| 4613 | E | Training Organisation Identifier | If not one associated record on the Training Organisation Delivery Location (NAT00020) file or Program Completed (NAT00130) file | Training Organisation Identifier must exist in the Training Organisation Delivery Location file or the Program Completed file. Please ensure your NAT files contain either an enrolment or program completion record for this Training organisation identifier. | Training Organisation Identifier ([value]) must exist in the Training Organisation Delivery Location file or the Program Completed file. Please ensure your NAT files contain either an enrolment or program completion record for this Training organisation identifier. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 3830 | E | Training Organisation Name | If blank | Training Organisation Name must not be blank | Training Organisation Name must not be blank | Go to Settings > Details Check if the RTO Company name is provided and correct. | |
| 4612 | E | Training Organisation Name | If Training Organisation Identifier is listed on the Registered Training Organisation TGA list, then the Training Organisation Name must match that listed on the TGA. | Training Organisation Identifier and Name in combination do not match any RTO listed on TGA | Training Organisation Identifier ([value]) and Name ([value]) in combination do not match any RTO listed on TGA. Change Training Organisation Identifier if not an RTO | Go to Settings > Details Check if the RTO Company number and name is correct and matches the record in TGA. | |
| 4644 | W | Training Organisation Name | If Training Organisation Name exists on the TGA list, then the Training Organisation Identifier must match the RTO code on the TGA list | Training Organisation Name exists on the TGA list, therefore the Training Organisation Identifier should match the RTO code on the TGA list | Training Organisation Name exists on the TGA list, therefore the Training Organisation Identifier should match the RTO code on the TGA list | Go to Settings > Details Check if the RTO Company number and name is correct and match the record in TGA. | |
| 4614 | E | Training Organisation Type Identifier | Training Organisation Type Identifier must not be blank or invalid if the Training Organisation Identifier cannot be found on Training.gov.au | Training Organisation Type Identifier must not be blank or invalid if Training Organisation Identifier is not on Training.gov.au | Training Organisation Type Identifier ([value]) must not be blank or invalid if Training Organisation Identifier is not on Training.gov.au | Go to Settings > Details Check if the RTO Company number and name is correct and match the record in TGA. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3830 | E | Address - Suburb, Locality or Town | If blank and postcode is not OSPC | Address - Suburb, Locality or Town must not be blank | Address - Suburb, Locality or Town must not be blank | Go to Settings > Locations Check if Location information data table is complete. Location address provided must match with postcode and state provided. | |
| 4652 | E | Address - Suburb, Locality or Town | If Postcode not OSPC and Address - Suburb, Locality or Town does not match the Postcode defined by Australia Post | Address and Postcode in combination must match the Australia Post postcode reference list. Please refer to http://auspost.com.au/postcode for the correct postcode for this address location. | Address - Suburb, Locality or Town and Postcode in combination ([value], [value]) must match the Australia Post postcode reference list. Please refer to http://auspost.com.au/postcode for the correct postcode for this address location. | Go to Settings > Locations Location address provided must match the postcode and state provided. | |
| 4763 | E | Address - Suburb, Locality or Town | If Postcode = OSPC then Address - suburb, locality or town cannot match to a location specified by Australia Post. | Address suburb cannot be a known Australian suburb if the Postcode is OSPC. If training occurred within Australia please refer to http://auspost.com.au/ for the correct postcode. | Address suburb ([value]) cannot be a known Australian suburb if the Postcode is OSPC. If training occurred within Australia please refer to http://auspost.com.au/ for the correct postcode. | Go to Settings > Locations If the Location has an address of OSPC, then suburb, locality or town must not match a location in Australia. | |
| 3715 | E | Country Identifier | If blank or not a valid value ('@@@@' and '0000' invalid for this file) | Country Identifier is invalid for this file. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Country Identifier ([value]) is invalid for this file. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Go to Settings > Locations Check if the Country provided for the training delivery location is correct. | |
| 4648 | E | Country Identifier | If Postcode is 'OSPC'. Country Identifier cannot be '1100', '1101', '1102', '1199' | Country Identifier must not be 1100, 1101, 1102 or 1199 if Postcode is OSPC. Please change either Country Identifier or Postcode value. | Country Identifier ([value]) must not be 1100, 1101, 1102 or 1199 if Postcode is OSPC. Please change either Country Identifier or Postcode value. | Go to Settings > Locations Check if the Country provided is correct. If the postcode is "OSPC", then Country must not be 1100, 1101, 1102, 1199, as based on the NCVER Country identifier document | |
| 4665 | E | Country Identifier | If Postcode is a valid Australian Postcode then Country Identifier must be '1100', '1101', '1102' or '1199' | Country Identifier must be 1100, 1101, 1102 or 1199 when Postcode is a valid Australian postcode. Please change either Country Identifier or Postcode value. | Country Identifier ([value]) must be 1100, 1101, 1102 or 1199 when Postcode is a valid Australian postcode. Please change either Country Identifier or Postcode value. | Go to Settings > Locations Check if the Country provided is correct. Iif the Postcode is a valid Australian postcode, then Country must be 1100, 1101, 1102, 1199, as based on the NCVER Country identifier document | |
| 3705 | E | Postcode | If blank or not a valid value | Invalid Postcode. Please refer to the AVETMISS systems files on the NCVER Portal for a list of valid codes. | Invalid Postcode ([value]). Please refer to the AVETMISS systems files on the NCVER Portal for a list of valid codes. | Go to Settings > Locations Check the postcode fields for the Training Delivery location. Check if this is a valid post code. | |
| 4639 | E | Postcode | If not blank and Postcode defined by Australia Post as having category 'Post Office Boxes' | Postcode is categorised as Post Office Boxes, only postcodes with a category of Delivery Area can be used for this file. The delivery location address must be the physical address location | Postcode ([value]) is categorised as Post Office Boxes, only postcodes with a category of Delivery Area can be used for this file. The delivery location address must be the physical address location | Go to Settings > Locations Check the postcode fields for the Training Delivery location. Check if this is a valid post code and not a post office box. | |
| 4689 | E | Postcode | If @@@@ | Postcode should not be unspecified. Please select a valid postcode. | Postcode ([value]) should not be unspecified. Please select a valid postcode. | Go to Settings > Locations Postcode should have a valid value. | |
| 3704 | E | State Identifier | If not blank and not a valid value | Invalid State Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Invalid State Identifier ([value]). Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Go to Settings > Locations Check the State identifier if it matches the address, postcode and Country selected. | |
| 3707 | E | State Identifier | If blank or not consistent with Postcode (OSPC must have id of 09 or 99) | State Identifier must be consistent with Postcode and Address Location on the postcode reference list. Please refer to http://auspost.com.au/postcode for the correct state for this address location and postcode. | State Identifier ([value]) must be consistent with Postcode ([value]) on the postcode reference list. Please refer to http://auspost.com.au/postcode for the correct state for this address location and postcode. | Go to Settings > Locations Check the State identifier if it matches the address, postcode and Country selected. | |
| 3802 | E | Training Organisation Delivery Location Identifier | If Training Organisation Delivery Location Identifier is not unique for Training organisation identifier | Only one record is permitted for Training Organisation Delivery Location Identifier for each Training organisation identifier | Only one record is permitted for Training Organisation Delivery Location Identifier ([value]) for each Training organisation identifier | Preliminary Data Run | Go to Settings > Locations Training Delivery Location ID should be unique. |
| 3830 | E | Training Organisation Delivery Location Identifier | If blank | Training Organisation Delivery Location Identifier must not be blank | Training Organisation Delivery Location Identifier must not be blank | Go to Settings > Locations Training Delivery Location ID should not be blank | |
| 4500 | E | Training Organisation Delivery Location Identifier | If not at least one associated Training Organisation Delivery Location Identifier on the Training Activity (NAT00120) file | Training Organisation Delivery Location Identifier does not exist in the NAT00120 Training Activity file. Please either remove this record from this file or add the corresponding enrolment records to the NAT00120 file. | Training Organisation Delivery Location Identifier ([value]) does not exist in the NAT00120 Training Activity file. Please either remove this record from this file or add the corresponding enrolment records to the NAT00120 file. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 3830 | E | Training Organisation Delivery Location Name | If blank | Training Organisation Delivery Location Name must not be blank | Training Organisation Delivery Location Name must not be blank | Go to Settings > Locations Training Delivery Location Name should not be blank | |
| 4615 | E | Training Organisation Identifier | If not one associated record on the Training Organisation file (NAT00010) file or Training organisation file (NAT00010A) file | Training Organisation Identifier must also be listed in the Training Organisation file. Please ensure you have the correct Training organisation identifier. | Training Organisation Identifier ([value]) must also be listed in the Training Organisation file. Please ensure you have the correct Training organisation identifier. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3401 | W | Nominal Hours | If not blank and not in range '0000' to '3000' | Program Nominal Hours should be between 0000 and 3000 hrs | Program Nominal Hours ([value]) should be between 0000 and 3000 hours | Preliminary Data Run | Go to Programs > Program Instance > AVETMISS > Nominal Hours Check if the nominal hours field has a value. This field auto-calculates based on the total Nominal hours of the units added to the Program Instance. Check if each Unit has Nominal Hours entered. |
| 3402 | E | Nominal Hours | If blank or not a valid value | Program Nominal Hours is invalid. Please provide a numeric value. | Program Nominal Hours ([value]) is invalid. Please provide a numeric value. | Preliminary Data Run | Go to Programs > Program Instance > AVETMISS > Nominal Hours Check if the nominal hours field has a value. This field auto-calculates based on the total Nominal hours of the units added to the Program Instance. Check if each Unit has Nominal Hours entered. |
| 3419 | E | Nominal Hours | If not blank and greater than '6000' | Nominal Hours must not be greater than 6000 hours. Please adjust. | Nominal Hours ([value]) must not be greater than 6000 hours. Please adjust. | Preliminary Data Run | Go to Programs > Program Instance > AVETMISS > Nominal Hours Check if the nominal hours field has a value. This field auto-calculates based on the total Nominal hours of the units added to the Program Instance. Check if each Unit has Nominal Hours entered. Nominal hours must not be greater than 6000 hours. |
| 3830 | E | Program Name | If blank | Program Name must not be blank | Program Name must not be blank | Preliminary Data Run | Go to Programs > Programs >Details > Program Name field. Check if the program name field has a value. This must not be blank. |
| 4727 | E | Program Name | The Program name does not match the listed TGA Program name | Program Name must match that listed on the master list for this Program identifier | Program identifier ([value]) exists on the TGA master lists of Programs, therefore the Program name ([value]) must match that listed on the master lists | Preliminary Data Run | Go to Programs > Programs >Details > Program Name field. Check if the program name entered matches the Program name as listed in TGA. If this is not an Accredited course or an accredited subject, it should not match an acccredited course or unit in TGA. Make sure to use the correct settings for the program. |
| 3803 | E | Program identifier | If Program Identifier is not unique | Only one record per unique Program Identifier is required. | Only one record per unique Program Identifier ([value]) is required. | Preliminary Data Run | Go to Programs > Programs >Details > Program Code Duplicate Program Name or Program Code is not allowed. Check program names and codes |
| 3830 | E | Program identifier | If blank | Program Identifier must not be blank | Program Identifier must not be blank | Preliminary Data Run | Go to Programs > Programs >Details > Program Code Program Code field should not be blank. |
| 4501 | E | Program identifier | If not at least associated Program Identifier on either the Training Activity (NAT00120) file or the Program Completed file (NAT00130) file | Program Identifier must be listed for at least one record in the NAT00120 Training Activity file or the NAT00130 Program Completed file. If there are no enrolments or program completions for this program, it does not need to appear in this file. | Program Identifier ([value]) must be listed for at least one record in the NAT00120 Training Activity file or the NAT00130 Program Completed file. If there are no enrolments or program completions for this program, it does not need to appear in this file. | Preliminary Data Run | Reach out to DevOPs / Avetmiss Nerds if this error occurs. |
| 4726 | E | Program identifier | If not on the TGA master list of Nationally Accredited Qualifications, Nationaly Recognised Accredited Courses and National Recognised Skill Sets | Program Identifier must be a valid qualification, course or skill set code listed on Training.gov.au | Program Identifier ([value]) must be a valid qualification, course or skill set code listed on Training.gov.au | Preliminary Data Run | Go to Programs > Programs >Details > Program Code field. Check if the program code entered matches the Program name as listed in TGA. If this is not an Accredited course or an accredited subject, it should not match an acccredited course or unit in TGA. Make sure to use the correct settings for the program. |
| 4757 | W | Program identifier | If never listed within TGA RTO Program Scope table where Program identifier is on the TGA master list | Reported Program identifier has never been listed as an approved scope item for this training organisation on TGA. | Reported Program identifier ([value]) has never been listed as an approved scope item for these training organisations ([value]) on TGA. | Go to Programs > Programs >Details > Program Name and Code field. Double check the program name and code provided and if your RTO is approved to deliver this program. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3417 | E | ANZSCO Identifier | If ANZSCO Identifier is not = NONVET and VET Flag = N | ANZSCO Identifier must be NONVET when VET Flag is N. Please correct either ANZSCO Identifier or VET Flag. | ANZSCO Identifier ([value]) must be NONVET when VET Flag ([value]) is N. Please correct either ANZSCO Identifier or VET Flag. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A Check ANZSCO Identifier if correct. If ANZSCO identifier is NONVET, VET Flag must be N, otherwise, select the correct identifier. |
| 3418 | E | ANZSCO Identifier | If ANZSCO Identifier = NONVET and VET Flag = Y | ANZSCO Identifier must not be NONVET when VET Flag is Y. Please correct wither ANZSCO Identifier or VET Flag. | ANZSCO Identifier ([value]) must not be NONVET when VET Flag ([value]) is Y. Please correct wither ANZSCO Identifier or VET Flag. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A Check ANZSCO Identifier if correct. If ANSZCO identifier is NONVET, VET Flag must be N, otherwise, select the correct identifier. |
| 3830 | E | ANZSCO Identifier | ANZSCO Identifier must not be blank except if the Program Identifier can be found in Training.gov.au's list of Programs or where Program Recognition Identifier is '16' | ANZSCO Identifier must not be blank for this Program Identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | ANZSCO Identifier must not be blank for this program identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A ANZSCO identifier must not blank except if Program Code is not in TGA or the Program recognition identifier is "16" |
| 4646 | E | ANZSCO Identifier | If not blank and not a valid value except if the Program Identifier can be found on Training.gov.au's list of Programs | Invalid ANZSCO Identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Invalid ANZSCO Identifier ([value]). Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > ANZSCO Identifier Select the correct ANZSCO identifier. |
| 3401 | W | Nominal Hours | If not blank and not in range '0000' to '3000' | Program Nominal Hours should be between 0000 and 3000 hrs | Program Nominal Hours ([value]) should be between 0000 and 3000 hours | Preliminary Data Run | See similar error message resolution for NAT000030 |
| 3402 | E | Nominal Hours | If blank or not a valid value | Program Nominal Hours is invalid. Please provide a numeric value. | Program Nominal Hours ([value]) is invalid. Please provide a numeric value. | Preliminary Data Run | Programs > Programs > Details > Scope of Information > Nominal Hours Nominal hours should not be blank. Check if units are added and the units have nominal hours set. |
| 3419 | E | Nominal Hours | If not blank and greater than '6000' | Nominal Hours must not be greater than 6000 hours. Please adjust. | Nominal Hours ([value]) must not be greater than 6000 hours. Please adjust. | Preliminary Data Run | Programs > Programs > Details > Scope of Information > Nominal Hours Nominal hours must not exceed 6000 hours |
| 3725 | E | Program Field of Education Identifier | If not a blank and not a valid value except if the Program Identifier can be found on Training.gov.au's list of Programs. Must be 4 digits not ending in "00" or "000" | Invalid Program Field of Education Identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Invalid Program Field of Education Identifier ([value]).Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Programs > Programs > Details > Scope of Information > Nominal Hours Nominal hours must not exceed 6000 hours |
| 3830 | E | Program Field of Education Identifier | Program Field of Education Identifier must not be blank except if the Program Identifier can be found on Training.gov.au's list of Programs or Program Recognition Identifier is '16' | Program Field of Education Identifier must not be blank for this Program Identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Program Field of Education Identifier must not be blank for this Program Identifier. Please refer to the AVETMISS systems files page on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > Program Field of Education Identifier Program field of Education identifier must not be blank for this Program. |
| 3733 | E | Program Level of Education Identifier | If not a valid value or if between 511-524, except if the Program Identifier can be found on Training.gov.au's list of Programs | Invalid Program Level of Education Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Invalid Program Level of Education Identifier ([value]). Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > ASF Level Check if the selected AQF level is correct. |
| 3830 | E | Program Level of Education Identifier | Program Level of Education Identifier must not be blank except if the Program Identifier can be found on Training.gov.au's list of Programs or Program Recognition Identifier is '16' | Program Level of Education Identifier must not be blank for this Program Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Program Level of Education Identifier ([value]) must not be blank for this program identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > AQF Level AQF Level must not be blank for this Program Name. |
| 3848 | E | Program Level of Education Identifier | If Program Recognition Identifier = 14 and Program Level of Education Identifier is not in range 611-999 | Program Level of Education Identifier must be between 611 and 999 if Program Recognition Identifier is 14. Please change either Program Level of Education Identifier or Program Recognition Identifier. | Program Level of Education Identifier ([value]) must be between 611 and 999 if Program Recognition Identifier is 14. Please change either Program Level of Education Identifier or Program Recognition Identifier. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > AQF Level If Program Recognition Identifier = 14, then AQF level should be between the range of 611 - 999 (Refer to the AVETMISS Data Element Definitions for the classifiation scheme. ) |
| 3851 | E | Program Level of Education Identifier | If Program Level of Education Identifier is in range 211-621 and VET Flag not equal to 'Y' | Program Level of Education Identifier is in range 211 - 621 therefore the VET Flag must be Y. Please change either Program Level of Education Identifier or VET Flag. | Program Level of Education Identifier is in range 211-621 therefore VET Flag ([value]) must be Y. Please change either Program Level of Education Identifier or VET Flag. | Preliminary Data Run | Go to Programs > Programs >Details > NAT30A > AQF Level If AQF Level is between 211 - 621, then VET Flag must be Y. Check both fields and change accordingly. |
| 3830 | E | Program Name | If blank | Program Name must not be blank | Program Name must not be blank | Preliminary Data Run | Go to Programs > Programs >Details > Scope Information > Program Name Program Name must not be blank. |
| 4699 | E | Program Name | If Program identifier is on any of the TGA master lists of nationally accredited qualifications, courses or skill sets, but the Program name does not match the listed TGA Program name. | Program name for this Program Identifier does not match the program name listed on training.gov.au. Please correct either Program Name or Program Identifier. | Program name ([value]) for this Program Identifier ([value]) does not match the program name listed on training.gov.au. Please correct either Program Name or Program Identifier. | Preliminary Data Run | Go to Programs > Programs >Details > Scope Information > Program Name and Program Code Program Name for this Program code does not match the program name listed on training.gov.au. Please correct either the Program name or the program code to match with TGA. |
| 3709 | E | Program Recognition Identifier | Program Recognition Identifier must not be blank or invalid or 11, 12 or 13 except if the Program Identifier can be found on Training.gov.au's list of Programs | Invalid Program Recognition Identifier for this Program Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Invalid Program Recognition Identifier ([value]) for this Program Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Programs >Details >NAT30A > Program Recognition Identifier Select the correct Program Recognition identifier for this Program. |
| 4519 | W | Program Recognition Identifier | If Qualification/Course Recognition Identifier = 15 and VET Flag = N | Program Recognition Identifier should not be 15 when VET Flag is N. Please correct either Program Recognition Identifier or VET Flag. | Program Recognition Identifier should not be 15 when VET Flag is N. Please correct either Program Recognition Identifier or VET Flag. | Preliminary Data Run | Go to Programs > Programs >Details >NAT30A > Program Recognition Identifier Select the correct Program Recognition identifier for this Program. Program Recognition identifier must not be 15 when VET flag is N. Please correct either Program Recognition Identifier or VET FLag. |
| 4681 | E | Program Recognition Identifier | If Program Recognition Identifier is 15 then Program Level of Education Identifier must be <= 421 | When Program Recognition Identifier is 15 the Program Level of Education Identifier must be Diploma or above (less than or equal 421). Please correct either Program Recognition Identifier or Program Level of Education Identifier | When Program Recognition Identifier is 15 then Program Level of Education Identifier ([value]) must be Diploma or above (less than or equal 421). Please correct either Program Recognition Identifier or Program Level of Education Identifier. | Preliminary Data Run | Go to Programs > Programs >Details >NAT30A > Program Recognition Identifier When Program Recognition Identifier is 15 the Program Level of Education Identifier must be Diploma or above (less than or equal 421). Please correct either Program Recognition Identifier or Program Level of Education Identifier |
| 3803 | E | Program identifier | If Program Identifier is not unique | Only one record per unique Program Identifier is required. | Only one record per unique Program Identifier ([value]) is required. | Preliminary Data Run | Will not occur in the SMS. SMS checks for duplicate Program identifier (program code) |
| 3830 | E | Program identifier | If blank | Program Identifier must not be blank | Program Identifier must not be blank | Preliminary Data Run | Will not occur in the SMS. Required to provide Program Identifier (program code). |
| 4501 | E | Program identifier | If not at least associated Program Identifier on either the Training Activity (NAT00120) file or the Program Completed file (NAT00130) file | Program Identifier must be listed for at least one record in the NAT00120 Training Activity file or the NAT00130 Program Completed file. If there are no enrolments or program completions for this program, it does not need to appear in this file. | Program Identifier ([value]) must be listed for at least one record in the NAT00120 Training Activity file or the NAT00130 Program Completed file. If there are no enrolments or program completions for this program, it does not need to appear in this file. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4741 | E | Program identifier | If Program identifier appears on the TGA master list of Units of Competency or Accredited Units | Invalid Program Identifier - Program Identifier must not be a Unit of Competency/Accredited Unit code which can be found on Training.gov.au | Invalid Program Identifier ([value]) - Program Identifier must not be a Unit of Competency/Accredited Unit code which can be found on Training.gov.au | Preliminary Data Run | Check the Program Identifier (Program code) provided in Programs > Program > Details. Check if the Program has the correct program settings (Qualification or Accredited Course, Program Type) |
| 4757 | W | Program identifier | If never listed within TGA RTO Program Scope table where Program identifier is on the TGA master list | Reported Program identifier has never been listed as an approved scope item for this training organisation on TGA. | Reported Program identifier ([value]) has never been listed as an approved scope item for these training organisations ([value]) on TGA. | Check the provided Program Identifier. Program must be listed as an approved scope for the RTO. | |
| 3004 | E | VET Flag | If blank or not a valid value except if the Program Identifier can be found on Training.gov.au's list of Programs | VET Flag must be Y or N | VET Flag ([value]) must be Y or N | Preliminary Data Run | Go to Programs > Program > Details. Check if the Nationally Recognised Training toggle is correctly set. |
| 4617 | E | VET Flag | If VET Flag = 'N' there must NOT be a record on the Program Completed (NAT00130) file | When Program identifier has a VET Flag of N, the Program identifier should not be included in the Program completed file, as it is not required for reporting. If VET Flag is correct, please remove this Program identifier from your NAT00130 Program Completed file. | When Program identifier has a VET Flag of N, the Program identifier ([value]) should not be included in the Program completed file, as it is not required for reporting. If VET Flag is correct, please remove this Program Identifier from your NAT00130 Program Completed file. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3404 | W | Nominal Hours | If not blank and greater than '400' and less than '1500' | Nominal Hours should not be greater than 400 hours | Nominal Hours ([value]) should not be greater than 400 hours | Preliminary Data Run | Go to Programs > Units > Nominal Hours. Check the nominal hours provided for the Unit/Subject. |
| 3420 | E | Nominal Hours | Nominal hours must not be blank or invalid except if the Subject Identifier is a code listed on the TGA master list which exists in NCVER's nationally agreed hours table. | Nominal hours must not be blank or invalid. Please see the AVETMISS Data element definitions on the NCVER Portal for guidelines on providing Nominal hours. | Nominal hours ([value]) must not be blank or invalid. Please see the AVETMISS Data element definitions on the NCVER Portal for guidelines on providing Nominal hours. | Preliminary Data Run | Go to Programs > Units > Nominal Hours. Check the nominal hours provided for the Unit/Subject. |
| 4723 | E | Nominal Hours | If over 1500 hours | Nominal hours must not be over 1500 hours | Nominal hours ([value]) must not over 1500 hours | Preliminary Data Run | Go to Programs > Units > Nominal Hours. Check the nominal hours provided for the Unit/Subject. |
| 3720 | E | Subject Field of Education Identifier | Subject Field of Education Identifier must not be blank or invalid except if the Subject Identifier can be found on Training.gov.au's list of Subjects as a Unit of Competency, OR if the Subject Identifier can be found on Training.gov.au's list of Subjects as an Accredited Unit with a populated (i.e. non blank) Field of Education Identifier. Must be 6 digits not ending in "0" | Invalid Subject Field of Education Identifier for this Subject Identifier | Invalid Subject Field of Education Identifier ([value]). Please refer to the AVETMISS systems files on the NCVER Portal for a list of valid codes. | Preliminary Data Run | Go to Programs > Units > Subject Field of Education Identifier. Select the correct Field of Education identifier. |
| 3830 | E | Subject Name | If blank | Subject Name must not be blank | Subject Name must not be blank | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4722 | E | Subject Name | If Subject identifier is on the TGA Units of Competency or Accredited Units master list, but the Subject name does not match the listed TGA Subject name. | Subject name for this Subject identifier does not match the subject name listed on training.gov.au. Please correct either Subject Identifier or Subject Name. | Subject name ([value]) for this Subject identifier ([value]) does not match the subject name listed on training.gov.au. Please correct either Subject Identifier or Subject Name. | Preliminary Data Run | Go to Programs > Units > Unit name. Check if the provided Unit (subject) name matches the unit (subject) code based on TGA. |
| 3808 | E | Subject identifier | If not one record per unique Subject Identifier | Only one record is permitted for Subject Identifier, please remove the duplicate record. | Only one record is permitted for Subject Identifier ([value]), please remove the duplicate record. | Preliminary Data Run | Duplicate Subject identifier (Unit code) are not accepted in the SMS. |
| 3830 | E | Subject identifier | If blank | Subject Identifier must not be blank | Subject Identifier must not be blank | Preliminary Data Run | Will not occur in the SMS. Subject (Unit) identifier and code are required fields |
| 4502 | E | Subject identifier | If not at least one associated record on the Training Activity (NAT00120) file | Subject Identifier must be listed for at least one record in the NAT00120 Training Activity file. If there are no enrolments for this subject, it does not need to appear in this file. | Subject Identifier ([value]) must be listed for at least one record in the NAT00120 Training Activity file. If there are no enrolments for this subject, it does not need to appear in this file. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4728 | E | Subject identifier | If Subject identifier appears on the TGA master list of Qualifictions, Courses or Skill Sets | Invalid Subject Identifier - Subject Identifier must not be a Program Identifier which can be found on Training.gov.au | Invalid Subject Identifier ([value]) - Subject Identifier must not be a Program Identifier which can be found on Training.gov.au | Preliminary Data Run | Go to Programs > Units > Unit Code. Unit Code (Subject Identifier) must not be a Program Code which can be found on TGA. |
| 3004 | E | VET Flag | If blank or not a valid value and Subject Identifier cannot be found on TGA | VET Flag ([value]) must be Y or N | Preliminary Data Run | Go to Programs > Units > VET Flag. Check if the correct option is selected. Subject (Unit) cannot be VET Flag = Y if the Subject/Unit is not listed in TGA. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3830 | E | Address - Suburb, Locality or Town | If blank and Postcode not equal to @@@@ or OSPC | Address - Suburb, Locality or Town must not be blank | Address - Suburb, Locality or Town must not be blank | Go to Students > Select Student > Details. Check the provided address for Suburb, Locality or Town. This should not be blank if the Postcode is not equal to OSPC or @@@@. | |
| 4652 | E | Address - Suburb, Locality or Town | If Postcode is not @@@@ or OSPC, and Address - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address - Suburb, Locality or Town and Postcode in combination must match the Australia Post postcode reference list. Please refer to http://auspost.com.au/postcode for the correct postcode for this address location. | Address - Suburb, Locality or Town and Postcode in combination ([value], [value]) must match the Australia Post postcode reference list. Please refer to http://auspost.com.au/postcode for the correct postcode for this address location. | Go to Students > Select Student > Details. Check the provided address for Suburb, Locality or Town. Address should match the Australia Post postcode reference list. | |
| 4764 | W | Address - Suburb, Locality or Town | If Postcode = OSPC then Address - suburb, locality or town cannot match to a location specified by Australia Post. | Address suburb cannot be a known Australian suburb if the Postcode is OSPC. If training occurred within Australia please refer to http://auspost.com.au/ for the correct postcode. | Address suburb ([value]) cannot be a known Australian suburb if the Postcode is OSPC. If training occurred within Australia please refer to http://auspost.com.au/ for the correct postcode. | Go to Students > Select Student > Details. Check the provided address for Suburb, Locality or Town. Address should match the Australia Post postcode reference list. | |
| 3830 | E | Address Street Name | When Collection Year is after 2014, Address Street Name must not be blank except where Postcode is OSPC or @@@@ | Address Street Name must not be blank | Address Street Name must not be blank | Go to Students > Select Student > Details. Check the provided address. Street name must not be blank except if Postcode is OSPC or @@@@. | |
| 3830 | E | Address Street Number | When Collection Year is after 2014, Address Street Number must not be blank except where Postcode is OSPC or @@@@ | Address Street Number must not be blank | Address Street Number must not be blank | Go to Students > Select Student > Details. Check the provided address. Street number must not be blank except if postcode is OSPC or @@@@. | |
| 3009 | E | At School Flag | If blank or not a valid value | At School Flag must be N or Y or @ | At School Flag ([value]) must be N or Y or @ | Go to Students > Select Student > Enrolments > Select enrolment > Action >Edit > AVETMISS page > Currently at School field. This field must not be blank. | |
| 3745 | E | At School Flag | If Highest School Level Completed = '02' and At School Flag is not equal to 'N' | Highest School Level Completed is 02 therefore At School Flag must be N. Please correct either Highest School Level Completed or At School Flag. | Highest School Level Completed is 02 therefore At School Flag ([value]) must be N. Please correct either Highest School Level Completed or At School Flag. | Go to Students > Select Student > Enrolments > Select enrolment > Action >Edit > AVETMISS page > Check that the Currently At School field is not YES if the Highest School Year Completed is "02 - Never Attended school". Correct either the Highest School Level Completed or the Currently At School field. | |
| 3840 | W | At School Flag | If At School Flag = N and Age < 15 | It is expected that the At School Flag is Y when age is less than 15 years old | It is expected that the At School Flag ([value]) is Y when age is less than 15 years old | Go to Students > Select Student > Enrolments > Select enrolment > Action >Edit > AVETMISS page > Check if the Currently At School field selection is correct. | |
| 3811 | E | Client identifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Only one record is permitted for Client Identifier ([value]) | The client Identifier (Student Number) should be unique. Ensure that Student Prefix is not more than 3 characters. Go to Settings > Certificate > Student Prefix. Check if previous student number is unique. Go to Students > Select Student > Details > Other details section > Previous Student Number. | |
| 4503 | E | Client identifier | If not blank and not at least one associated Client Identifier on either the Training Activity (NAT00120) file or the Program Completed (NAT00130) file | Client Identifier must exist in the Training Activity file or Program Completed file | Client Identifier ([value]) must exist in the Training Activity file or Program Completed file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4619 | E | Client identifier | If blank or contains spaces | Client Identifier must not have any spaces | Client Identifier ([value]) must not have any spaces | Go to Students > Select Student > Details > Other details section > Previous Student Number. Check that there are no spaces. | |
| 4649 | E | Client identifier | If not blank and not at least one associated Client Identifier on the Client Contact Details (NAT00085) file, if this mandatory file is submitted | Client Identifier must exist in the Client Contact Details file | Client Identifier ([value]) must exist in the Client Contact Details file | Preliminary Data Run | Client Identifier must be in the Client Contacts details file. Contact support if this error occurs |
| 4692 | W | Client identifier | If the sum of the nominal hours (from NAT00060 file) for all enrolments within a collection year (excluding those with Outcome identifier - national of 51, 52, 60, 61 and 85) for this client exceeds 1500. | Client's total enrolment hours should not exceed 1500. | Client's total enrolment hours should not exceed 1500. | Unit Enrolment All Unit 'Sup Hrs' should not total over 999 hours. As this is only a warning this message will not prevent you from reporting your data. | |
| 4730 | E | Client identifier | If Client identifier is identifical to Unique student identifier within a record | Client identifier cannot be the same as Unique student identifier | Client identifier ([value]) cannot be the same as Unique student identifier | Will not occur in the SMS. | |
| 3715 | E | Country Identifier | If blank or not a valid value | Invalid Country Identifier | Invalid Country Identifier ([value]) | Go to Students > Select Student > Details > Country of Birth. Ensure the field is not blank and has the correct value. | |
| 3201 | E | Date of Birth | If Age < 10 | Client's age should be 10 or older. | Check Date of Birth ([value]) - client's age should be 10 or older | Go to Students > Select Student > Details > Date of Birth. Ensure the field has the correct value. | |
| 3204 | E | Date of Birth | If Age is greater than 99 years | Check Date of Birth - age must not be greater than 99 | Check Date of Birth ([value]) - age must not be greater than 99 | Go to Students > Select Student > Details > Date of Birth. Ensure the field has the correct value. | |
| 3234 | E | Date of Birth | If blank or not a valid value | Invalid Date of Birth | Invalid Date of Birth ([value]) | Go to Students > Select Student > Details > Date of Birth > Update. Ensure the field is not blank and has a correct value. | |
| 3835 | E | Date of Birth | Year of Birth >= Collection Year [ie. Age <=0] | Year of Date of Birth must not be later than or the same as the Collection Year | Date of Birth year ([value]) must not be later than or the same as the Collection Year | Go to Students > Select Student > Details > Date of Birth. Ensure the field has the correct value. | |
| 3010 | E | Disability Flag | If blank or not a valid value | Disability Flag must be N or Y or @ | Disability Flag ([value]) must be N or Y or @ | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Disability field. This field should not be blank. | |
| 4000 | E | Disability Flag | If value is not Y but there is a corresponding Client Identifier on the Client Disability (NAT00090) file | Disability flag not Y but there are disability records for Client identifier in the Disability (NAT00090) file | Disability flag is not Y ([value]) but there are disability records for Client identifier ([value]) in the Disability (NAT00090) file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4015 | E | Disability Flag | If value is Y and there is no corresponding Client Identifier on the Client Disability (NAT00090) file | Disability flag is Y but there are no disability records for Client identifier in the Disability (NAT00090) file | Disability flag is Y but there are no disability records for Client identifier ([value]) in the Disability (NAT00090) file | Preliminary Data Run | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Disability field. This field should not be blank if Disability is = "Yes" |
| 3007 | E | Gender | If blank or not a valid value | Gender must be M, F or @ | Gender ([value]) must be M, F or @ | Go to Students > Select Student > Details > Gender. This field should not be blank. | |
| 3740 | E | Highest School Level Completed Identifier | If blank or not a valid value | Invalid Highest School Level Completed Identifier | Invalid Highest School Level Completed Identifier ([value]) | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Highest School Level Completed field. This field should not be blank. | |
| 3008 | E | Indigenous Status Identifier | If blank or not a valid value | Invalid Indigenous Status Identifier | Invalid Indigenous Status Identifier ([value]) | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Indigenous Status field. This field should not be blank. | |
| 4618 | W | Indigenous Status Identifier | If Indigenous Status Identifier is equal to 1, 2 or 3 and Country Identifier is not 1100, 1101, 1102, 1603, 1199 or @@@@ | Country Identifier is usually 1100 1101 1102 1603 1199 @@@@ when Indigenous Status Identifier is 1, 2 or 3 | Country Identifier is usually 1100 1101 1102 1603 1199 @@@@ when Indigenous Status Identifier is 1, 2 or 3 | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Indigenous Status field. If selected Indigenous status is 1, 2 or 3, check the Country of Birth. | |
| 3723 | E | Labour Force Status Identifier | If blank or not a valid value | Invalid Labour Force Status Identifier | Invalid Labour Force Status Identifier ([value]) | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Employment status field. This field should not be blank. | |
| 3726 | E | Language identifier | If blank or not a valid value | Invalid Language Identifier | Invalid Language Identifier ([value]) | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Main Language Spoken at Home. This field should not be blank. | |
| 3853 | E | Name for Encryption | Name for Encryption is blank or contains no alphabetic characters | Name for Encryption should contain alphabetic characters only | Name for Encryption ([value]) should contain alphabetic characters only | Reach out to support@eskilled.com.au if this error occurs. | |
| 4734 | W | Name for Encryption | Name for Encryption must contain a comma | Name for Encryption must contain a comma. Please contact your student management system for assistance. | Name for Encryption ([value]) must contain a comma. Please contact your student management system for assistance. | Reach out to support@eskilled.com.au if this error occurs. | |
| 3705 | E | Postcode | If blank or not a valid value | Invalid Postcode | Invalid Postcode ([value]) | Go to Students > Select Student > Details > Postcode. Check if the postcode entered is correct. | |
| 3013 | E | Prior Educational Achievement Flag | If blank or not a valid value | Prior Educational Achievement Flag must be N or Y or @ | Prior Educational Achievement Flag ([value]) must be N or Y or @ | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Prior Education Flag. This field should not be blank. | |
| 3832 | E | Prior Educational Achievement Flag | If Age <=10 and the Prior Educational Achievement Flag = 'Y' and Prior Educational Achievement Identifier other than '990' recorded on the Client Prior Educational Achievement (NAT00100) file | Prior Educational Achievement Identifier must be 990 for this Client Identifier when age is less or equal to 10 years | Prior Educational Achievement Identifier must be 990 for this Client Identifier ([value]) when Age is less or equal to 10 years, (Date of Birth ([value])) | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Prior Education. Check the selected Prior Education Achievement identifier. | |
| 4001 | E | Prior Educational Achievement Flag | If value is not Y but there is a corresponding Client Identifier on the Client Prior Educational Achievement (NAT00100) file | Prior educational achievement flag is not Y but there are prior educational achievement records for Client identifier in the Prior Educational Achievement Flag (NAT00100) file | Prior educational achievement flag is not Y ([value]) but there are prior educational achievement records for Client identifier ([value]) in the Prior Educational Achievement Flag (NAT00100) file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4016 | E | Prior Educational Achievement Flag | If value is Y and there is no corresponding Client Identifier on the Client Prior Educational Achievement (NAT00100) file | Prior educational achievement flag is Y but there are no prior educational records for Client identifier in the Prior Educational Achievement Flag (NAT00100) file | Prior educational achievement flag is Y but there are no prior educational records for Client identifier in the Prior Educational Achievement Flag (NAT00100) file | Preliminary Data Run | Go to Students > Select Student > Enrolments > Action > Edit > AVETMISS > Prior Education. Select the prior education option from the dropdown. |
| 3707 | E | State Identifier | If blank or not consistent with Postcode and Address Location except where State Identifier is @@ or Postcode is @@@@ | The State identifier does not correspond with the Postcode and Address Location | The State identifier ([value]) does not correspond with Postcode ([value]) and Address Location ([value]) | Go to Students > Select Student > Details > State. Check if the State corresponds to the postcode and address location provided. | |
| 3708 | E | State Identifier | State Identifier must be '99' when Postcode is OSPC | State Identifier must be 99 if Postcode is OSPC | State Identifier ([value]) must be 99 if Postcode is OSPC | Go to Students > Select Student > Details > State. Check if the State corresponds to the postcode OSPC. | |
| 4701 | E | State Identifier | If blank or not a valid value | Invalid State Identifier | Invalid State Identifier ([value]) | Go to Students > Select Student > Details > State. This field should not be blank. | |
| 4731 | E | Survey contact status | If blank, unless Date of Birth indicates client will be under 15 at the end of the collection year, or invalid. | Survey contact status must not be blank (for clients 15 or over as at 31 Dec of the collection year) or invalid. | Survey contact status ([value]) must not be blank (for clients 15 or over as at 31 Dec of the collection year) or invalid. | Go to Students > Select Student > Details > Other details > Survey Contact status. Must not be blank for clients age 15 or over by December of the collection year. | |
| 4732 | E | Survey contact status | If 'M' and Date of Birth indicates client is 15 or older | If 'M' and Date of Birth indicates client will be 15 or older by the end of the collection year. | Survey contact status 'M' must not be used if the Client identifier's ([value]) Date of Birth ([value]) means they will be 15 or older by the end of the collection year. | Go to Students > Select Student > Details > Other details > Survey Contact status. Check survey status corresponds with age of client. | |
| 4733 | E | Survey contact status | If 'O' and Client Postcode does not = OSPC | Survey contact status 'O' is inconsistent with Postcode for this Client identifier | Survey contact status 'O' is inconsistent with Postcode ([value]) for this Client identifier | Go to Students > Select Student > Details > Other details > Survey Contact status. Check if the survey contact status selected is correct. | |
| 3864 | E | Unique student identifier | The USI must not be blank if the Program Identifier is on Training.gov.au AND The Program Completed is in or after 2015 AND The Issued Flag is Y | Unique Student identifier must not be blank for nationally recognised training when a qualification has been issued. | Unique Student identifier for Client identifier ([value]) must not be blank for nationally recognised training when a qualification has been issued. | Go to Students > Select Student > Details > Other Details > USI. Enter valid Student USI> | |
| 3865 | E | Unique student identifier | USI must be in the correct format or be a valid exemption code in the classification scheme | Invalid format for Unique Student Identifier. | Invalid format for Unique Student Identifier ([value]) | SMS will notify if USI is not in the correct format. Check if USI is correct. | |
| 3867 | W | Unique student identifier | This Warning is specific to STAs and Board of Studies: USI should be unique for each combination of Name for encryption, Sex and Date of birth unless Sex = @ or Date of birth = @@@@@@@@. | Unique student identifier should be unique for each Name for encryption, Gender & Date of birth combination (STA-specific). | Unique student identifier values should be unique for each Name for encryption, Gender ([value]) & Date of birth ([value]) combination (STA-specific). | Go to Students > Select Student > Details > Other Details > USI. Check if the student details matches the USI provided. | |
| 3867 | E | Unique student identifier | This Error is specific to NCVER registered RTOs and self-registered AVS users: USI should be unique for each combination of Name for encryption, Sex and Date of birth unless Sex = @ or Date of birth = @@@@@@@@. | Unique student identifier should be unique for each Name for encryption, Gender & Date of birth combination. | Unique student identifier values should be unique for each Name for encryption, Gender ([value]) & Date of birth ([value]) combination. | Go to Students > Select Student > Details > Other Details > USI. Check the supplied USI. | |
| 3868 | W | Unique student identifier | This Warning is specific to STAs and Boards of Studies: Name for encryption, Sex & Date of birth combination should be unique for each USI, if USI field is not blank | Name for encryption, Gender & Date of birth combination should be unique for each Unique student identifier. | Name for encryption, Gender & Date of birth combination should be unique for Unique student identifier ([value]). | Go to Students > Select Student > Details > Other Details > USI. Check the supplied USI. | |
| 3868 | E | Unique student identifier | This Error is specific to NCVER registered RTOs and self-registered users: Name for encryption, Sex & Date of birth combination should be unique for each USI, if USI field is not blank | Name for encryption, Gender & Date of birth combination should be unique for each Unique student identifier. | Name for encryption, Gender & Date of birth combination should be unique for Unique student identifier ([value]). | Go to Students > Select Student > Details > Other Details > USI. Check the supplied USI. | |
| 4735 | E | Unique student identifier | If = INTOFF and client Postcode does not equal OSPC | INTOFF is not a valid Unique student identifier for this Client identifier due to their Postcode | INTOFF is not a valid Unique student identifier for this Client identifier ([value]) due to their Postcode ([value]) | Go to Students > Select Student > Details > Other Details > USI. Check the supplied USI and the Postcode listed for the student. | |
| 4744 | E | Unique student identifier | If Unique student identifier is blank for more than or equal to allowed number of Client identifiers, where Client identifiers meet any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. This rule only runs if client count is at least 100. | Your data contains too many blank USIs where USIs are expected. If blanks are due to subject statements of attainment or programs not having been issued, please contact NCVER's Client Support team to discuss. | Your data contains too many blank USIs where USIs are expected. If blanks are due to subject statements of attainment or programs not having been issued, please contact NCVER's Client Support team to discuss. | Go to Students > Select Student > Details > Other Details > USI. Check if valid USI is entered for students enrolled in programs and units listed in TGA. | |
| 4744 | W | Unique student identifier | If Unique student identifier is blank for less than the allowed number of Client identifiers where Client identifier meets any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. This rule only runs if client count is at least 100. | Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value. | Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value. | Go to Students > Select Student > Details > Other Details > USI. Check USI if not blank or with correct value. | |
| 4746 | W | Unique student identifier | Client count is fewer than 100, and Unique Student Identifier is blank for any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. | Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value. | Your data contains blank USIs for clients expected to have a USI. Where possible, populate with the USI or the appropriate exemption value. | Go to Students > Select Student > Details > Other Details > USI. Check USI if not blank or with correct value. | |
| 4750 | E | Unique student identifier | If Unique student identifier = SHORT and client has enrolment activity in the NAT00120 file with an Activity end date in 2018 or higher, or records in the NAT00130 file with a Date Program Completed which falls within or after 2018. | USI exemption code 'SHORT' is only valid if activity occurred prior to 2018. | USI exemption code 'SHORT' is only valid for this Client identifier ([value]) if activity occurred prior to 2018. | Go to Students > Select Student > Details > Other Details > USI. Check USI if not blank or with correct value. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3812 | E | Client identifier | More than one record exists for this Client/Disability combination | Only one record is permitted for each unique Client Identifier and Disability Type Identifier combination | Only one record is permitted for each unique Client Identifier ([value]) and Disability Type Identifier combination ([value]) | Preliminary Data Run | Confirm if there is only one reported data for the Student. |
| 4000 | E | Client identifier | If Disability Flag for this Client Identifier on the Client (NAT00080) file is not Y | Client identifier is on the Client Disability file but the Disability Flag is not 'Y' on the Client file | Client identifier ([value]) is on the Client Disability file but the Disability Flag is not 'Y' on the Client file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4007 | E | Client identifier | If doesn't exist in the Client (NAT00080) file | Client Identifier must also exist in the Client file | Client Identifier ([value]) must also exist in the Client file | Preliminary Data Run | Check generated AVETMISS files. Client should be in NAT80 if in NAT120. Reach out to DevOPs / Avetmiss Nerds if this error occurs. |
| 3718 | E | Disability Type Identifier | If blank or not a valid value | Invalid Disability Type Identifier | Invalid Disability Type Identifier ([value]) | Go to Students > Select Student > Enrolments > Edit > AVETMISS > Disability Type. If Disability is Yes, select a Disability Type. If Disability is No, Disability type should be blank. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3813 | E | Client identifier | More than one record exists for this Client Identifier/Prior Educational Achievement Identifier combination | Only one record is permitted for each unique Client Identifier and Prior Educational Achievement Identifier combination | Only one record is permitted for each unique Client Identifier ([value]) and Prior Educational Achievement Identifier combination ([value]) | Preliminary Data Run | Confirm if there is only one reported data for the Student. |
| 4001 | E | Client identifier | If Prior Educational Achievement Flag for this Client Identifier on the Client (NAT00080) file is not Y | Prior educational achievement identifier must be Y for this Client identifier on the Client (NAT00080) file if there is an entry for this client in this file | Prior educational achievement identifier must be Y for this Client identifier ([value]) on the Client (NAT00080) file if there is an entry for this client in this file | Preliminary Data Run | Go to Students > Select Student > Enrolments > Edit > AVETMISS > Prior Educational Achievement. If Prior Education is Yes, select an Educational Achievement. If Prior Education is No, Educational achievement must be blank. |
| 4007 | E | Client identifier | If Client Identifier is not in the Client (NAT00080) file | Client Identifier must also exist in the Client file | Client Identifier ([value]) must also exist in the Client file | Preliminary Data Run | Check generated AVETMISS files. Client should be in NAT80 if in NAT120. Reach out to DevOPs / Avetmiss Nerds if this error occurs. |
| 3731 | E | Prior Educational Achievement Identifier | If blank or not a valid value | Invalid Prior Educational Achievement Identifier | Invalid Prior Educational Achievement Identifier ([value]) | Go to Students > Select Student > Enrolments > Edit > AVETMISS > Prior Educational Achievement. If Prior Education is Yes, select an Educational Achievement. If Prior Education is No, Educational achievement must be blank. |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 3213 | E | Activity End Date | If blank or not a valid value | Invalid Activity End Date | Invalid Activity End Date ([value]) | Preliminary Data Run | Go to Students > Units > If the student's outcome is NYS, there should be a proposed end date selected. If the student's outcome is another code, there should be an activity end date. |
| 3214 | W | Activity End Date | Date should not be before start of Collection Period | Activity End Date must not be before the Collection Period Start Date | Activity End Date ([value]) must not be before the Collection Period Start Date | Check if the Unit's activity end date is within the Collection period start date (e.g Collection period selected in AVS is April 2023, if the End date of the unit is March 2023, this will return an error). Adjust the collection period or ensure that the correct activity end date is selected. | |
| 3251 | E | Activity End Date | If > collection year end date and Outcome Identifier - National not = 70 or 85 | online | Activity End Date ([value]) is after the Collection Year End Date therefore Outcome Identifier - National ([value]) must not be a final outcome | Preliminary Data Run | Go to Students > Units > If the Unit is still Continuing Activity or Not Yet Started, Proposed End date should be after the collection period and there should be no Actual End date. |
| 3252 | E | Activity End Date | If date < final month of the collection period and has an Outcome Identifier - National = 70 | Outcome ID - 70 should not be used for this Activity End Date when submitting to the end of year collection. | Outcome ID - 70 should not be used for this Activity End Date ([value]) when submitting to the end of year collection. | Preliminary Data Run | The client needs to confirm whether the Actual End Date or the Outcome Code 70 is correct: -If the Outcome Code 70 is correct, the Actual End Date should be removed, and the Proposed End Date should be adjusted. -If the student has completed the activity, the Actual End Date and the Outcome should be updated accordingly. Go Students > Units > Tick the box > Edit > Change Outcome |
| 3253 | E | Activity End Date | If (Activity End Date - Activity Start Date) > 5 years ie. Time between ASD and AED spans more than 5 years | Time between Activity End Date and Activity Start Date must not be greater than 5 years | Time between Activity End Date ([value]) and Activity Start Date ([value]) must not be greater than 5 years | Preliminary Data Run | Time between Activity End Date and Activity Start Date must not be greater than 5 years. Check if data is correct. |
| 4737 | W | Activity End Date | If date < or = to the collection period end date and has an Outcome Identifier - National = 70 | Outcome ID - 70 should not be used for this Activity End Date, unless reporting an Interim collection for future dated activity. | Outcome ID - 70 should not be used for this Activity End Date ([value]), unless reporting an Interim collection for future dated activity. | Go Students > Units > Tick the box > Edit > Change Outcome | |
| 4738 | W | Activity End Date | If date is in the final month of the collection year and has an Outcome Identifier - National = 70 | Outcome ID - 70 should not be used when Activity End Date is in the collection year. If you choose to proceed with this submission, this outcome can be updated via the USI Transcript Updates tool in AVS. | Outcome ID - 70 should not be used when Activity End Date ([value]) is in the collection year. If you choose to proceed with this submission, this outcome can be updated via the USI Transcript Updates tool in AVS. | Go Students > Units > Tick the box > Edit > Change Outcome | |
| 4739 | W | Activity End Date | If Activity End Date < collection period end date, and Outcome identifier - national = 85 | It is expected that Outcome identifier - national should not be 85 when Activity end date is prior to the collection period end date. This warning may be ignored if this is activity which did not occur but cannot be removed from your submission. | It is expected that Outcome identifier - national should not be 85 when Activity end date ([value]) is prior to the collection period end date. This warning may be ignored if this is activity which did not occur but cannot be removed from your submission. | Preliminary Data Run | Check Students > Unit > If the Unit is Not Yet Started, there should be no Actual End date and the Proposed end date should be after the collection period. |
| 3210 | E | Activity Start Date | If blank or not a valid value | Invalid Activity Start Date | Invalid Activity Start Date ([value]) | Preliminary Data Run | Check Students > Unit > Proposed start date should not be empty. If NYS, Actual end date should be empty. |
| 3211 | E | Activity Start Date | If > Collection Period End Date where Outcome identifier - national is not 85 | Activity Start Date must not be after the Collection Period End Date | Activity Start Date ([value]) must not be after the Collection Period End Date ([value]) | Preliminary Data Run | Check Students > Units > Proposed and Actual Start Date must not be after the Collection Period end date. |
| 3212 | E | Activity Start Date | If date < (Collection Period Start Date - 5 years) | Activity Start Date must not be more than 5 years before the Collection Period Start Date | Activity Start Date ([value]) must not be more than 5 years before the Collection Period Start Date | Preliminary Data Run | Activity Start Date must not be more than 5 years before the Collection Period Start Date |
| 3216 | E | Activity Start Date | If > Activity End Date | Activity End Date must not be before the Activity Start Date | Activity End Date ([value]) must not be before the Activity Start Date ([value]) | Preliminary Data Run | Check Students > Units> Proposed Start date must not be before the Proposed End date for units that have Outcome 85. Actual Start dates must not be before Actual End date for units that have other Outcome codes. |
| 4752 | E | Activity Start Date | If > Validation Date where Outcome identifier - national is not 85 | Activity Start Date must not be after date of validation unless the Outcome identifier - national is 85 - Not yet started | Activity Start Date ([value]) must not be after the date of validation ([value]) unless the Outcome identifier - national ([value]) is '85 - Not yet started' | Preliminary Data Run | Actual Start Date must not be after date of validation unless the Outcome identifier - national is 85 - Not yet started |
| 4759 | W | Activity Start Date | If Activity start date occurs after the scope period end date when matching on Training organisation identifier and Subject identifier where Subject identifier is on the TGA master list of subjects and Outcome identifier - national is not 60 (Credit Transfer) or 85 (Not yet started) | It is expected that a client would start this subject during the Training organisation's scope period listed on TGA. Check the reported information to ensure the correct subject identifier and activity dates are being reported. Please disregard this warning if you are reporting a credit transfer. | It is expected that a client ([value]) would start this subject ([value]) during the Training organisation's ([value]) scope period listed on TGA. Check the reported information to ensure the correct subject identifier and activity dates are being reported. Please disregard this warning if you formerly had this item on your scope but it has since been superseded or if you are reporting a credit transfer. | Go to Students > Units. Proposed and Actual start dates should be within the scope period of the training organisation | |
| 4760 | W | Activity Start Date | If Latest Activity start date for a Client identifier/Program identifier combination occurs after the scope period end date when matching on Training organisation identifier and Program identifier where Program identifier is on the TGA master list of programs and Outcome identifier - national is not 60 (Credit Transfer) or 85 (Not yet started) | It is expected that a client would start all activity for a program during the Training organisation's scope period listed on TGA. Check the reported information to ensure the correct program identifier, subject identifier/s and activity dates are being reported. | It is expected that a client ([value]) would start all activity for a program ([value]) during the Training organisation's ([value]) scope period listed on TGA. Check the reported information to ensure the correct program identifier, subject identifier/s and activity dates are being reported. | It is expected that a client would start all activity for a program during the Training organisation's scope period listed on TGA. Check the reported information to ensure the correct program identifier, subject identifier/s and activity dates are being reported. | |
| 4624 | E | Client Identifier - Apprenticeships | If not blank, there must be a corresponding Training Contract Identifier | Training Contract Identifier must not be blank when there is a corresponding Client Identifier - Apprenticeships | Training Contract Identifier must not be blank when there is a corresponding Client Identifier - Apprenticeships ([value]) | Preliminary Data Run | Training Contract Identifier must not be blank when there is a corresponding Client Identifier - Apprenticeships. Go to Students > Enrolments > Edit or View > Check if the TCID is filled up for any enrolment that has Client Identifier - Apprenticeships fields. |
| 4007 | E | Client identifier | If Client Identifiers included in this file are not on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Client Identifier ([value]) must also exist in the Client file | Preliminary Data Run | Check generated AVETMISS files. Client should be in NAT80 if in NAT120. Reach out to DevOPs / Avetmiss Nerds if this error occurs. |
| 4693 | E | Client identifier | If duplicate records found based on: Training organisation identifier, Client Identifier, Subject Identifier, Program Identifier (noting this can be blank), Activity Start Date | Duplicate enrolment records found for Client Identifier on Training Organisation Identifier, Subject Identifier, Program Identifier, Activity Start Date | Duplicate enrolment records found for Client Identifier on Training organisation identifier, Subject Identifier Program Identifier, Activity Start Date | Check if there is multiple enrolments for the student in the same RTO, Subject, Program and with the same start dates. Go to Students > Unit > Select Unit > Edit > Delete | |
| 4736 | E | Client identifier | If client has a record with (Funding Source = 20 - Domestic Client - Other Revenue or 31 - International onshore client - other revenue) and USI = INTOFF | INTOFF is not a valid USI code for this Client identifier as the Funding Source for the Subject Identifier indicates they are not an offshore client. | INTOFF is not a valid Unique student identifier for this Client identifier ([value]) due to their Funding Source ([value]) on Subject identifier ([value]) | Check if the Students USI is correct and the Funding source for the program is correct. If USI is INTOFF, Funding source National cannot be 20 or 31. | |
| 3261 | E | Delivery Mode Identifier | If Outcome Identifier - National = 51, 52 or 60 and Delivery Mode Identifier is not NNN | Delivery Mode Identifier must be NNN if Outcome Identifier - National is 51, 52 or 60 | Delivery Mode Identifier ([value]) must be NNN if Outcome Identifier - National is 51, 52 or 60 | Preliminary Data Run | Go to Students > Units > Units with Outcome code 51, 52 and 60 should have NNN as the Delivery Mode Identifier. |
| 3716 | E | Delivery Mode Identifier | If blank or not a valid value | Invalid Delivery Mode Identifier | Invalid Delivery Mode Identifier ([value]) | Go to Students > Units > Edit. Check if Delivery Mode Identifier is available. | |
| 3742 | E | Funding Source - national | If blank or not a valid value | Invalid Funding Source - National | Invalid Funding Source - National ([value]) | Go to Students > Units > Edit. Check if Funding Source - National is available. | |
| 3747 | E | Funding Source - national | If = 30 and Postcode on the Client (NAT00080) file does not equal OSPC | Funding Source - National is 30 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly. | Funding Source - National is 30 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly. | Preliminary Data Run | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source |
| 4684 | E | Funding Source - national | If Specific Funding Identifier is not blank, Funding Source - National must be 13 | A Specific Funding Identifier has been entered, therefore Funding Source - National should be '13' or the Specific Funding Identifier should be deleted | A Specific Funding Identifier has been entered, therefore Funding Source - National ([value]) should be '13' or the Specific Funding Identifier should be deleted | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4700 | E | Funding Source - national | If Funding source - national is "11", "13" or "15" and corresponding Training organisation delivery location identifier has a State identifier of 99 in the NAT00020 file. | This Funding source - national code is invalid for enrolments with an offshore Training organisation delivery location identifier. | This Funding source - national code ([value]) is invalid for enrolments with an offshore Training organisation delivery location identifier ([value]). | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4725 | W | Funding Source - national | If organisation submitter type = RTO and Funding source - national = 11 or 15. | Record for this Client Identifier contains publicly funded data. Please be aware that this data must be submitted via your state training authority and cannot be submitted via AVS. | Record for this Client Identifier ([value]) contains publicly funded data. Please be aware that this data must be submitted via your state training authority and cannot be submitted via AVS. | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4751 | E | Funding Source - national | If training organisation type not equal to 31 and Funding source - national = 80 | This Funding source - national code may only be used by TAFE to report activity that it has conducted on behalf of another organisation. | This Funding source - national code ([value]) may only be used by a TAFE to report activity that it has conducted on behalf of another organisation. | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4762 | E | Funding Source - national | If = 31 or 32 and Postcode on the Client (NAT00080) file does not equal OSPC. | Funding Source - national is 31 or 32 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly. | Funding Source - national is 31 or 32 therefore Postcode on the Client file must be OSPC. State identifier must also be updated to 99 accordingly. | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 3260 | E | Outcome identifier - national | If Delivery Mode Identifier = NNN and Outcome Identifier - National does not equal to 51, 52, 60,70 or 85 | Outcome Identifier - National must be 51, 52, 60, 70 or 85 when Delivery Mode Identifier is NNN | Outcome Identifier - National ([value]) must be 51, 52, 60, 70 or 85 when Delivery Mode Identifier is NNN | Preliminary Data Run | Go to Student > Unit > Select Unit > Edit > Update Outcome |
| 3727 | E | Outcome identifier - national | If not blank and not a valid value | Invalid Outcome Identifier - National | Invalid Outcome Identifier - National ([value]) | Preliminary Data Run | Go to Student > Unit > Select Unit > Edit > Update Outcome |
| 3830 | E | Outcome identifier - national | If blank | Outcome Identifier - National must not be blank | Outcome Identifier - National must not be blank | Preliminary Data Run | Go to Student > Unit > Select Unit > Edit > Update Outcome |
| 4747 | E | Outcome identifier - national | If record has an Outcome identifier - national = 70, but Training organisation identifier has other records where Outcome identifier - national = 41. | A record cannot be reported with a continuing outcome (Outcome identifier - national = 70) if the training organisation has other records with an outcome '41 - Withdrawn/discontinued due to RTO closure'. When the RTO has closed down, all unfinished training should be reported with outcome '41'. | Submissions cannot contain a combination of records that are 70 - Continuing and 41 - Withdrawn/discontinued due to RTO closure. The following records were reported with an Outcome identifier - national [value] | Go to Student > Unit > Select Unit > Edit > Update Outcome | |
| 4006 | E | Program identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file or Program (NAT00030A) file | Program Identifier must also exist in the Program file | Program Identifier ([value]) must also exist in the Program file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4643 | E | Program identifier | If Program Identifier is blank and the Client Identifier - Apprenticeships and Training Contract Identifier are not blank | If the Program Identifier field is blank then Client Identifier - Apprenticeships and Training Contract Identifier must also be blank | If the Program Identifier field is blank then Client Identifier - Apprenticeships ([value]) and Training Contract Identifier ([value]) must also be blank | Update Apprenticeship field in Students > Enrolments > Action > Edit > AVETMISS > Apprenticeship and Traineeship Section, update IDs | |
| 4748 | E | Program identifier | If Organisation identifier does not exist on TGA then Program identifier must not exist on TGA. | Accredited training cannot be delivered by a non-accredited training organisation. | Accredited Program ([value]) cannot be delivered by a non-accredited training organisation ([value]) | Reach out to support@eskilled.com.au if this error occurs. | |
| 4685 | E | Specific Funding Identifier | If Funding Source - National = 13 it is expected Specific Funding Identifier is not blank | Specific Funding Identifier must be a valid value if Funding Source - National is 13 | Specific Funding Identifier ([value]) must be a valid value if Funding Source - National is 13 | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4694 | E | Specific Funding Identifier | If Specific funding identifier is 91 or 92 or 93 and RTO ID is not 60131 | Specific Funding Identifier is only for use by Australian Maritime College (RTO ID 60131) | Specific funding identifier ([value]) is only for use by Australian Maritime College (RTO ID 60131) | Go to student > Units > Tick the Box > Action > Edit > Select correct Funding Source | |
| 4696 | W | Specific Funding Identifier | If Specific Funding Identifier is '13' or '31' and Activity Start Date >= 1/1/2015. | Specific Funding Identifier is not valid for activity from 2015 | Specific Funding Identifier ([value]) is not valid for activity from 2015 | As this is only a warning this message will not prevent you from reporting your data. | |
| 4651 | E | Study Reason Identifier | If not blank and not a valid value | Invalid Study Reason Identifier | Invalid Study Reason Identifier ([value]) | Go to Student > Enrolments > AVETMISS > Select Study Reason ID | |
| 3869 | E | Subject identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (superseded subject) and there is no second enrolment record listed with the same Client Identifier and a superseding Subject Identifier as per classification table holding superseded and superseding subject. | Outcome Identifier - National '61' (Superseded subject) is invalid for this Subject Identifier if there is no enrolment in a replacement unit. | Outcome Identifier - National '61' (Superseded subject) is invalid for this Subject Identifier ([value]) if there is no enrolment in a replacement unit. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 3870 | E | Subject identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (Superseded subject) and Subject Identifier is not found on the TGA classification list of superseded subjects | Subject Identifier is not listed as superseded on the TGA master list therefore Outcome Identifier 61 (Superseded subject) is invalid. | Subject Identifier ([value]) is not listed as superseded on the TGA master list therefore Outcome Identifier 61 (Superseded subject) is invalid. | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4010 | E | Subject identifier | If Subject Identifiers included in this file are not on the Subject (NAT00060) file | Subject Identifier must also exist in the Subject file | Subject Identifier ([value]) must also exist in the Subject file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4729 | E | Subject identifier | If the record's Subject Identifier is identical to the record's Program Identifier, where Subject identifier is not on the TGA master list of Units of Competency or Accredited Units | Subject Identifier must not match Program Identifier | Subject Identifier ([value]) must not match Program Identifier | Reach out to support@eskilled.com.au if this error occurs. | |
| 4749 | E | Subject identifier | If Organisation identifier does not exist on TGA then Subject identifier must not exist on TGA. | Accredited training cannot be delivered by a non-accredited training organisation. | Accredited Subject ([value]) cannot be delivered by a non-accredited training organisation ([value]) | Reach out to support@eskilled.com.au if this error occurs. | |
| 4754 | E | Subject identifier | If Nationally recognised records with overlapping activity dates are found based on: Training organisation identifier, Unique student identifier, Subject identifier. Where the USI is not blank or a known exemption code and Outcome identifier - national not in '85' or '60'. | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Unique student identifier, and Subject identifier. | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier ([value]), Unique student identifier ([value]), and Subject identifier ([value]) | Update Activity start date to be on or before the Activity end date. | |
| 4754 | W | Subject identifier | If records (not Nationally recognised) with overlapping activity dates are found based on: Training organisation identifier, Unique student identifier, Subject identifier. Where the USI is not blank or a known exemption code and Outcome identifier - national not in '85' or '60'. | 4007 | Activity periods, for non Nationally recognised training, shouldn't overlap where multiple instances exist for a combination of Training organisation identifier ([value]), Unique student identifier ([value]), and Subject identifier ([value]) | As this is only a warning this message will not prevent you from reporting your data. | |
| 4755 | E | Subject identifier | If Nationally recognised records with overlapping activity dates are found based on: Training organisation identifier, Client identifier, Subject identifier. Where the USI is blank or and Outcome identifier - national not in '85' or '60'. | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier, Client identifier, and Subject identifier | Activity periods, for Nationally recognised training, cannot overlap where multiple instances exist for a combination of Training organisation identifier ([value]), Client identifier ([value]), and Subject identifier ([value]) | Reach out to support@eskilled.com.au if this error occurs. | |
| 4755 | W | Subject identifier | If records (not Nationally recognised) with overlapping activity dates are found based on: Training organisation identifier, Client identifier, Subject identifier. Where the USI is blank and Outcome identifier - national not in '85' or '60'. | Activity periods, for non Nationally recognised training, shouldn't overlap where multiple instances exist for a combination of Training organisation identifier, Client identifier, and Subject identifier | Activity periods, for non Nationally recognised training, shouldn't overlap where multiple instances exist for a combination of Training organisation identifier ([value]), Client identifier ([value]), and Subject identifier ([value]) | As this is only a warning this message will not prevent you from reporting your data. | |
| 4756 | W | Subject identifier | If records with successful completions are found based on: Training organisation identifier, Unique student identifier, Subject identifier. Where the USI is not blank or a known exemption code. | It is expected that a client would only undertake full training and assessment and/or undergo recognition of prior learning once for a Subject identifier at a training organisation | It is expected that a client ([value]) would only undertake full training and assessment and/or undergo recognition of prior learning once for a Subject identifier ([value]) at a Training organisation ([value]) | As this is only a warning this message will not prevent you from reporting your data. | |
| 4758 | W | Subject identifier | If never listed within TGA RTO Subject Scope table where Subject identifier is on the TGA master list, and Outcome identifier - National is not 60. | Reported Subject identifier has never been listed as an approved scope item for this training organisation on TGA. Please disregard this warning if you formerly had this item on your scope but it has since been superseded, or if this subject is delivered as an elective in a program where it meets the training package rules. Queries about what is included on your scope should be directed to your regulator. | Reported Subject identifier ([value]) has never been listed as an approved scope item for this training organisation ([value]) on TGA. Please disregard this warning if you formerly had this item on your scope but it has since been superseded, or if this subject is delivered as an elective in a program where it meets the training package rules. Queries about what is included on your scope should be directed to your regulator. | As this is only a warning this message will not prevent you from reporting your data. | |
| 4620 | E | Training Contract Identifier | If not blank, there must be a corresponding Client Identifier - Apprenticeships | Client Identifier - Apprenticeships must not be blank when there is a Training Contract Identifier | Client Identifier - Apprenticeships must not be blank when there is a corresponding Training Contract Identifier ([value]) | Preliminary Data Run | Go to Student > Enrolments > Action > Edit > AVETMISS > Apprenticeship and Traineeship > Enter Training Contract ID |
| 4622 | W | Training Contract Identifier | For each unique Program Identifier/Client Identifier combination the Training Contract Identifier and Client Identifier - Apprenticeships must be the same | It is expected that the Training Contract Identifier and Client Identifier - Apprenticeships are the same between records for this Client Identifier/Program Identifier combination | It is expected that the Training Contract Identifier and Client Identifier - Apprenticeships are the same between records for this Client Identifier/Program Identifier combination ([value], [value]) | As this is only a warning this message will not prevent you from reporting your data. | |
| 4623 | E | Training Contract Identifier | If not blank and the Recognition Status Identifier on the Program (NAT00030A) file is not equal to '11' or '12' | If Training Contract Identifier is not blank, the corresponding Program Recognition Identifier in the Program file must be 11 or 12 | If Training Contract Identifier is not blank, the corresponding Program Recognition Identifier in the Program file must be 11 or 12 | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4011 | E | Training Organisation Delivery Location Identifier | If any Training Organisation Delivery Location Identifier/Training Organisation identifier combination included in this file is not on the Training Organisation Delivery Location (NAT00020) file | Training Organisation Delivery Location Identifier and Training Organisation Identifier combination must also exist in the Training Organisation Delivery Location file | Training Organisation Delivery Location Identifier ([value]) and Training Organisation Identifier ([value]) combination must also exist in the Training Organisation Delivery Location file | Preliminary Data Run | Go to Student > Units > Tick the Box > Edit > Check Location. |
| 4765 | E | Training Organisation Delivery Location Identifier | If Funding source - national = 31 then Training organisation delivery location postcode cannot be OSPC. | Funding source - national indicates the client is studying within Australia, however the Training organisation delivery location has a postcode of OSPC. | Funding source - national ([value]) indicates the client is studying within Australia, however the Training organisation delivery location has a postcode of OSPC. | Go to Student > Units > Tick the Box > Edit > Check Location. Once you get the Location Go to Admin > Settings > Locations Search the location name > Action > Edit > Edit Location > Update postcode | |
| 4691 | E | VET In Schools Flag | If blank or not a valid value | VET In Schools Flag must be a valid value | VET In Schools Flag ([value]) must be a valid value. | We just have to make sure that has value either Y/N |
| E/W No. | E/W | Field | Business Rule | Error Message | Message | Lenient For | Error Resolution |
| 4007 | E | Client identifier | If Client Identifiers included in this file are not on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Client Identifier ([value]) must also exist in the Client file | Preliminary Data Run | Check generated AVETMISS files. Client should be in NAT80 if in NAT120. Reach out to support@eskilled.com.au if this error occurs. |
| 4017 | E | Client identifier | If Date Program Completed is within the Collection Year, a Client Identifier record must exist in the Training Activity (NAT00120) file | There must be a corresponding record for Client Identifier in the Training Activity file when the Date Program Completed is within the Collection Year | There must be a corresponding record for Client Identifier in the Training Activity file when the Date Program Completed is within the Collection Year | When the Program Completion Date (Actual End Date) is in the same year as the last Unit Enrolment End Date... need to ensure that the Unit Enrolment is reported in the NAT120. | |
| 4518 | E | Client identifier | If duplicate records (based on Program Identifier + Client Identifier) | Only one record is permitted for each unique Program Identifier and Client Identifier combination | Only one record is permitted for each unique Program Identifier and Client Identifier combination ([value], [value]) | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4518 | E | Client identifier | If duplicate records (based on Program Identifier + Client Identifier + Date program completed) | Only one record is permitted for each unique Program Identifier, Date program completed and Client Identifier combination | Only one record is permitted for each unique Qualification/Course Identifier, Date program completed and Client Identifier combination ([value], [value], [value]) | Reach out to DevOPs / Avetmiss Nerds if this error occurs. | |
| 3217 | E | Date Program Completed | If < (Collection Year - 10) | Date Program Completed must not be more than 10 years before the Collection Year | Date Program Completed ([value]) must not be more than 10 years before the Collection Year | Go to Student > Enrolments > Enrolment End Date Must not be more than 10 years before the Collection Year | |
| 3241 | E | Date Program Completed | If blank or not a valid value | Date program completed must be between 01/01/1900 and 31/12/9999 | Date program completed ([value]) must be between 01/01/1900 and 31/12/9999 | Go to Student > Enrolments > Enrolment End Date Enrolment End Date must not be blank | |
| 3241 | E | Date Program Completed | If blank or not a valid value | Date program completed must be between 01/01/1900 and 31/12/9999 | Date program completed ([value]) must be between 01/01/1900 and 31/12/9999 | Go to Student > Enrolments > Enrolment End Date Enrolment End Date must not be blank | |
| 3242 | E | Date Program Completed | If > Collection Period end date | Date Program Completed must not be after the Collection Period end date | Date Program Completed ([value]) must not be after the Collection Period end date ([value]) | Go to Student > Enrolments > Enrolment End Date Date Program Completed must not be after the Collection Period end date | |
| 3242 | W | Date Program Completed | If > Collection Period end date | Date Program Completed must not be after the Collection Period end date | Date Program Completed ([value]) must not be after the Collection Period end date ([value]) | As this is only a warning this message will not prevent you from reporting your data. | |
| 4753 | E | Date Program Completed | If > Validation Date | Date Program Completed must not be after date of validation | Date Program Completed ([value]) must not be after date of validation ([value]) | Go to Student > Enrolments > Enrolment End Date Date Program Completed must not be after date of validation | |
| 4761 | W | Date Program Completed | If Date program completed occurs after the scope period end date when matching on Training organisation identifier and Program identifier where Program identifier is on the TGA master list | It is expected that a client would complete this program during the Training organisation's scope period listed on TGA. | It is expected that a client ([value]) would complete this program ([value]) during the Training organisation's ([value]) scope period listed on TGA. Check the reported information to ensure the correct Program identifier and Date program completed ([value]) are being reported. | As this is only a warning this message will not prevent you from reporting your data. | |
| 3250 | E | Issued Flag | If blank or not a valid value | Issued Flag must be Y or N | Issued Flag ([value]) must be Y or N | Reach out to support@eskilled.com.au if this error occurs. | |
| 4006 | E | Program identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file or Program (NAT00030A) file | Program Identifier must also exist in the Program file | Program Identifier ([value]) must also exist in the Program file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |
| 4009 | E | Program identifier | If Program Identifier exists in the Program (NAT00030A) file and the VET Flag on the Program (NAT00030A) file = N | Program Identifier exists on the Program file therefore the VET Flag on the Program File must be Y | Program Identifier ([value]) exists on the Program file therefore the VET Flag on the Program File must be Y | Preliminary Data Run | If program is Qualification or Accredited Course then the VET Flag under Units should be set to Yes |
| 4526 | E | Training Organisation Identifier | If Training Organisation Identifier included in this file are not on the Training Organisation (NAT00010) file or Training Organisation (NAT00010A) file | Training Organisation Identifier does not exist in the Training Organisation file | Training Organisation Identifier ([value]) does not exist in the Training Organisation file | Preliminary Data Run | Reach out to support@eskilled.com.au if this error occurs. |