How to Set Up Multiple Tuition Fees

How to Set Up Multiple Tuition Fees

Idea
Overview
This tutorial will discuss how we can add multiple tuition fees for a specific program instance.  A new toggle called "Allow Tuition Selection" is now available at the Program Instance level, giving us the option to display a different tuition fee when enrolling a student.

Warning
Important
  1. This functionality works for both manual enrolment (Admin side) and Smart Enrol Form (student side).
  2. This toggle is only available for Program Instances that have no Contract set. Upon manual enrolment, this requires the user to select a Tuition fee.
  3. Only one tuition fee can be set as the default. The default tuition fee will be used for external enrolments, as there is no option to select tuition fees even when the Allow Tuition Selection toggle is enabled.
  4. When enabled, a new dropdown called "Set Tuition Fee As" becomes available when adding a new tuition fee under Program Fees. We can set the tuition fee as either Default or Optional.
  5. If enabled, the user will be required to select a tuition fee to be paid. The total will adjust accordingly. And if disabled, there will be no need to select a tuition fee, as all fees will need to be paid.
Notes
Step Tutorial
1. From the Dashboard, go to Programs, then select Program Instances. Next, choose the Program Instance we want to add a Tuition Fee to from the dropdown menu. Then, go to Financial tab.


2. Enable the Allow Tuition Selection toggle.
Info
NOTE: Select the currency we wish to use (e.g., AUD, USD).


3. Click on the "New" button to add a new tuition fee.


5. A prompt will appear, requiring us to select the Fee type. Choose "Tuition" from the dropdown menu.


6. Fill in the required information:
  1. Description – Add a brief description of the fee.
  2. Student Fee – Enter the amount.
  3. GST – Select whether the Charged or Not Charged.
Click the “Save” button once done.



7. We should now see the recently added tuition fee.




8. Repeat steps 3 to 6 to add additional tuition fees.
Info
NOTE: The first tuition fee added will be set as the default fee. However, this will automatically change to Optional once you select a new default fee.

9. We can either edit or delete the fee we have set up. Simply click the action button and choose the desired option.



And that is how we can add multiple tuition fees for a specific program instance.