How to Use the Attendance Report Feature
Overview
You can monitor your students' attendance using the Student
Management System (SMS). This feature allows you to view and generate
attendance report. Please note that only scheduled training sessions are
recorded.
In this tutorial, we will guide you through creating an
attendance report in SMS. Additionally, you can use this feature to send
attendance-related emails to students. The system also enables you to save and
export your reports for further use.
Step Tutorial
1. To generate an attendance report, from the sidebar menu, go
to Reports > Attendance tab > then click New.
2. Type the Name of the report. If set
to Default, this report will display every time you
open the Attendance Report page.
Once done, click Save.
4. Set your parameters using the available filters (Start
Date, End Date, Enrolment Status Types, and Enrolment Status fields).
Additionally, you may include Withdrawn, Cancelled, or
Deferred students by selecting the Discontinued Enrolments checkbox.
Once the parameters are set, click Search.
5. You can narrow down the generated report by using
the inline filters available in each column.
6. Click the Export button to download the
report to your computer. You can open it using any application that
supports Microsoft Excel Worksheet files (.xlsx)
Microsoft Excel.
7. If you need to send an email to the students listed
in the report, tick the checkbox located next
to the Student Id column. The Email button will appear beside the Search button.
Once Email button is clicked, the Send Email modal will appear. Enter a Subject for
your email and compose your message in the provided space. You can
customise your email using the available fields.
Once finished, click Send Email.
And that’s how to use the attendance report feature in
the SMS!
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
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