How to Create Newsletters in the SMS with Unsubscribe Option

How to Create Newsletters in the SMS with Unsubscribe Option

Overview

Newsletters are an invaluable tool for educational institutions, allowing them to disseminate important information, updates, and announcements efficiently to students. It's equally crucial to respect recipients' preferences and provide them with the option to unsubscribe if they no longer wish to receive these communications.

In this tutorial, we'll guide you through the process of setting up a newsletter template within your student management system, ensuring compliance with data protection regulations and fostering a positive communication experience for all stakeholders involved. Join us as we explore the benefits of newsletters in educational settings and learn how implementing an unsubscribe option enhances transparency, respect, and user satisfaction.



Step Tutorial


Step 1. Go to Templates > Email Templates tab and select "Newsletter" from the templates dropdown. 



Step 2. Create your Newsletter template by adding your Email Name for easy identification and the email subject. Format your Newsletter using the HTML editor and add dynamic tags for personalisation. Images can also be added in the template to make your newsletter more engaging. 

Step 3. Save your Newsletter. 


Adding an Unsubscribe button to your Newsletter

To ensure compliance with data protection and data privacy, you may include an Unsubscribe option to your newsletter template. To add the Unsubscribe button, go to Dynamic tags and add the "Unsubscribe" tag. 





Sending Newsletters

Newsletters type emails can only be sent to students from the following email functions in the SMS: 
  1. Reports > Enrolment Report > Select Student > Send email
  2. Schedule > Student Groups/Intakes > Students > Select Students > Email Students 
  3. Automations > Set Email Template (Applicable only for "Student" recipient type) - Available only in the Maximise Package. 
To send the newsletter, select your students and then click the "Send Email" option. Select the Newsletter from the Custom templates dropdown. Click send to send to the selected students. 

How to Unsubscribe

When a Newsletter with an Unsubscribe option is received, the email will contain a link where students can choose to unsubscribe. 



When students click on this Unsubscribe link, they are redirected to a page that allows them to unsubscribe without requiring their login. 

Additionally, students also have the option to login to their student portal and from there select the "Unsubscribe from Newsletter" option. This toggle will allow your students to manage their newsletter subscriptions easily. 



Once unsubscribed, student will no longer receive Newsletter type emails. 

Increase your student engagement and enhance your communication strategies with the Newsletter template with unsubscribe option, providing seamless communication and enhanced control. 


    • Related Articles

    • How to Create or Edit Email Templates

      Overview Email templates are a powerful tool within student management systems, streamlining communication and ensuring consistency. By utilising templates, administrators can save time by eliminating redundancy in creating emails, reduce errors, and ...

    • How to Create Email Workflows

      Overview This tutorial will guide users through setting up automatic emails that are sent to students based on specific triggers. In the Student Management System (SMS), you can set up Email Workflows for each program instance. We will walk you ...

    • How to Create Task Templates

      OVERVIEW Task Templates allows you to create a set of tasks that can be reused on similar deliverables later on. Thus, it saves time in creating the same tasks over and over. In this tutorial, we will show how you can create task templates in the ...

    • How to Set Up Automated Invoice Email Templates

      Overview This tutorial will discuss how to set up your own automated invoice-related emails in SMS. Depending on the email type, students will automatically receive the invoice-related email. Step Tutorial 1. From the Homepage (Dashboard), go to ...

    • How to Update Privacy Notice and Student Declaration for your Enrolment forms

      Overview Enrolment forms are a crucial part of the training process especially for organisation that are required to submit the data included in the forms to the government for reporting. These enrolment forms includes privacy notices as documented ...