How to Manually Update a Unit Outcome
Overview
This tutorial will show users how to manually update the student's unit outcome. This is essentially applicable to SMS only clients or to those that have an LMS but the program instance is not linked to any LMS course.
TUTORIAL
1. From Students, select the specific student from the drop-down menu.
2. Navigate through the student's Units tab.
3. Select the unit by ticking the checkbox.
4. Click Edit.
5. Set the Actual Start Date. This is optional.
6. Set the Actual End Date. This is a mandatory field.
7. Select the applicable unit outcome from the Outcome drop-down menu.
9. Click OK. You will notice that the color for the Unit Outcome has changed based on the selected outcome.
Alternatively, the Actual Start, Actual End and Outcome are clickable fields. You can manually set the dates and the outcome by clicking these fields.
You may refer the table below to learn more about the different outcome identifier - national.
Outcome Identifier-National
Outcome Identifier | Definition |
20 — Competency achieved/pass | The client has been assessed and satisfies all of the requirements for the unit of competency or module. |
30 — Competency not achieved/fail | The client has attempted all of the requirements for the assessment and has been assessed as not competent, or as not satisfying one or more of the requirements for the unit of competency or module |
40 — Withdrawn/discontinued | Withdrawn is reported for clients under two possible scenarios. The first scenario is that the client has engaged in some learning activity, and has then notified the training organisation of their withdrawal before completing all of the assessment criteria.The second situation is where the client has engaged in some learning activity and then stopped attending or submitting assessments (i.e. discontinues) without notifying the training organisation. In this situation, a student does not attend the final assessment and has not made contact with the training organisation to formally withdraw or arrange a continuing status. The withdrawn code applies in this situation, even if the client has completed some assessments and been assessed as not competent for one or more assessments. |
41 — Incomplete due to RTO closure | Incomplete due to RTO closure is reported when the training organisation ceases operations while training activity is still in progress. Outcome 41 — incomplete due to RTO closure should be reported rather than outcome 40 — withdrawn/discontinued or outcome 70 — continuing enrolment to ensure that the client’s unique student identifier transcript displays a final outcome indicating that the inability to complete the training activity was due to circumstances beyond the client’s control. |
51 — Recognition of prior learning granted | The client has been assessed and recognition of prior learning has been granted. |
52 — Recognition of prior learning not granted | The client has been assessed and recognition of prior learning has not been granted. |
60 — Credit transfer/national recognition | Credit transfer is training credit for a unit of competency or module previously completed by a client and includes granted application for mutual recognition. Credit transfer and granted application for mutual recognition are essentially administrative processes. These are not formal enrolments in the normal sense, because they involve neither delivery nor assessment of the student’s knowledge. However, credit transfers need to be recorded and reported, firstly to exempt the student from the need to enrol in the unit, and secondly for the purposes of provider and systems calculation of qualification eligibility. |
61 — Superseded subject (valid for activity from 1 January 2015) | ‘Superseded subject’ is used when training activity started in a unit of competency but was not completed when superseded by another subject against which the final outcome will be recorded. Outcome identifier — national of ‘61 — Superseded subject’ must not be selected for the superseded subject until training activity has commenced in the replacement subject. There must be evidence of the training activity itself in the replacement subject; evidence of enrolment procedures or data entry into the student management system is not acceptable. When using Outcome identifier — national ‘61 — Superseded subject', the corresponding Program identifier field may be populated with either the original or the replacement subject's Program identifier. Registered training organisations submitting funded data to their state training authority should follow their state training authority's specific advice about which Program identifier should be used. Activity listed with this code in an AVETMISS data submission will not be populated on unique student identifier transcripts. |
70 — Continuing activity | This code is used when the client has engaged in learning activity, but has not completed all of the training and assessment criteria by the end of the collection period. Training activity reported with this code must be reported in a subsequent collection with a final outcome. While it is generally expected that training activity reported with this code will have an Activity end date after the collection period end date, there is some leniency for activity for interim collection points (e.g. fortnightly, monthly, or quarterly reporting) where Activity end date is in the current collection year. |
81 — Non-assessable activity — satisfactorily completed | The client has completed the program of study in a way that satisfies the requirements of the training organisation. |
82 — Non-assessable activity — withdrawn or not satisfactorily completed | The client has not completed the program of study in a way that satisfies the requirements of the training organisation or the client has withdrawn after engaging in the program’s activities. |
85 — Not yet started | This is a preliminary outcome code and may be used when the client has enrolled in a subject but has not yet commenced activity. It may also be used when a student is undertaking multiple programs which share subjects. In this instance this code may be used against one of the subject records to prevent the reporting of the same subject twice. It is not compulsory for 'Not yet started' activity to be included in an AVETMISS data submission, but is available for use to accommodate some student management system requirements. Activity listed with this code in an AVETMISS data submission will not be included on unique student identifier transcripts and not included in any national reports from NCVER. |
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