General
How to Send Bulk Email
Overview This tutorial will guide you through the steps to send bulk emails to students using your student management system. Sending emails in bulk allows you to efficiently communicate important information, updates, or reminders to large groups of ...
How Can Students Fill Out the VET Student Questionnaire
Overview This tutorial will show how students can access and fill out the VET Student Survey from the Admin Dashboard. Students will have the opportunity to give feedback about their training through survey. This can then be used by RTOs to improve ...
Using The SMS API (2.0)
I. Login A. Description This API function is used to authenticate the user with SMS. If successful, it returns a token that can be used to authorize calls to the other functions of SMS API. B. Information URL: https://api.rto.net.au/api/Login Method: ...
How to Create a Trainer Matrix
Overview In this tutorial, you will learn how to create a Trainer Matrix, a valuable tool for tracking and managing evidence to support vocational competencies, current industry skills, VET knowledge and skills, and professional development. This ...
How to Add a Unit in the SMS
Overview In your Student Management System, Programs are comprised of Units or Subjects, which can be added manually or automatically. When setting up your Programs, it is good practice to create your Units or Subjects first to allow you to add these ...
How to Manage Invoices in the Finance Page
Overview Your student management system comes with a comprehensive tool designed to streamline the financial interactions between your training organisation and students. This feature allows for a seamless process where users can easily view detailed ...
How to Validate AVETMISS Data in AVS
Overview AVETMISS Data Validation serves a critical role in the Australian Vocational Education and Training (VET) sector. This process that ensures the accuracy and consistency of VET information across national data collections. Information such as ...
How to Add Organisational Units in the SMS
Overview Part of the process of setting up your SMS is creating Organisational Units. An Organisational Unit in the SMS functions as a grouping of SMS internal users to make task assignment and other administrative set up, such as Automations, easier ...
How to Use the Student Portal of the SMS
Overview Your Student Management System allows for different portal access to different users depending on their role. Students can also access their version of the SMS, using the Student Portal. The Student Portal is an intuitive tool where students ...
How to Issue a Letter of Offer
OVERVIEW The Letter of Offer (LOO) is a formal document that outlines the training agreement between a student and the RTO. It includes details of the course as well as terms and conditions of the student's enrolment. This tutorial will walk you ...
How to Validate a Certificate Using the Certificate QR Code
Overview When a student completes all the requirements in their qualification, the certificate issued contains a QR code that allows third-parties such as prospective employers, training organisations or government agencies to check the validity and ...
How to Set Up a Letter of Offer in the SMS
Overview A Letter of Offer (LOO) in the context of CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) refers to an official document issued by an Australian education provider to an international student. The LOO ...
Using Payrix in the SMS - Merchant FAQ
PROCESSING PAYMENTS IN THE SMS THROUGH PAYRIX FREQUENTLY ASKED QUESTIONS Who is Payrix? Payrix is a payment partner that provides a secure payment gateway and payment processing integrated within the eSkilled SMS. Is Payrix secure and compliant with ...
How to Use the USI Validation Feature in the SMS
Overview A Unique Student Identifier (USI) is a reference number that is used to create a consistent record of an individual student's achievements and qualifications in Australia. It is a 10-character code that is unique to each student. The USI ...
How to Set up Payrix in the SMS
Overview What is Payrix? Payrix is payment gateway and payment processor integrated within the eSkilled SMS that offers efficient and secure financial management solutions for your organisation. Benefits of Payrix Integration with the SMS Using ...
How to Customise Password Security Requirements
Overview Password security requirements are crucial for safeguarding sensitive information and preventing unauthorized access to accounts and systems. They serve as a frontline defense against cyber threats such as hacking, identity theft, and data ...
How To Send Emails to Students' Main and Alternative Email Addresses
Overview Emails is an important communication tool in the SMS to ensure that students are kept informed of their enrolment progress and other relevant training information as well as increase their engagement in the training journey. In the SMS, you ...
How to Digitally Sign Training Plans and LOOs in the SMS
Overview This tutorial will show you how to let various parties sign documents digitally. The ability to digitally sign documents ensures that the content remains unchanged and authentic. This is critical for maintaining the integrity of the document ...
How to Set up Training Plans and Letter of Offers for Digital Signature
Overview This tutorial will show you how to set documents for various parties sign documents digitally. This tutorial will apply for digital signature of Letters of Offer and Training Plans. The ability to digitally sign documents ensures that the ...
AVETMISS Elements in the SMS
Overview This article provides information on the different AVETMISS reported elements and the corresponding field name in the SMS. It also provides useful information on where these fields are in the SMS. AVETMISS Elements in the SMS AVETMISS ...
How to Use a Different Currency in Program Instance
Overview This tutorial will show users how to override the default currency for a specific program instance. This can be useful for hosting international programs/students in your SMS. Currency selection allows you to tailor your programs and ...
How to Validate a Certificate Using the QR Code
Overview In this tutorial, we will show how users or outside parties can access the SMS Certificate Validation page and check the authenticity of a student Certificate. Step Tutorial 1. You can validate a Certificate through the QR Code found on the ...
SMS Password Reset
Forgot your SMS password? You can now reset your own password. This tutorial below are simple and easy steps that you can follow. Resetting the Password from Login Page 1. Click the “Reset Password” link on the login page 2. Then you will be ...
How to Update My Profile Information in the SMS
Overview This tutorial guides users on updating their profile information in the Student Management System. It includes step-by-step instructions for navigating to the profile section, and editing personal details such as name, contact information ...