Enrolments
Administrator's POV - Students Overview Tab
The Students’ Menu serves as a centralised hub where administrators can access and manage comprehensive information about each student enrolled in the system. This menu is designed to streamline the administration process by offering a structured, ...
How to Update Student Information in the Student Portal
Overview The management and accuracy of student information play a vital role in effective student administration. Accurate student data is essential for both reporting compliance and reliable data collection, helping institutions meet regulatory ...
How Students Can Upload Documents
OVERVIEW In this tutorial, we will show users how existing students can add relevant documents via the Student Portal. This is useful if they missed some enrolment requirements or if you are requiring students to submit any supporting documents. STEP ...
How to Import Bulk Students
OVERVIEW Bulk Import allows your administrators to efficiently import multiple students into the Student Management System. Importing students allows you to add the student in the SMS ready for enrolment at a later date. This feature is a great way ...
How to Import and Enrol Bulk Students
OVERVIEW In this tutorial, we will show users how to import and enrol bulk students all at the same time. It is a feature that allows users to add and enrol a number of students in the SMS quickly and efficiently. This is a great way to increase ...
How to Change the Student Group/Intake
Overview This tutorial will show how you change or update the group of a specific student enrolment in the SMS. When a student is enrolled in the SMS, they can be moved from one group to another from the Units tab on the enrolment wizard. IMPORTANT ...
How to Manually Add Students in the SMS
Overview There are multiple ways to add students in the SMS. Students can complete the external enrolment form and upon submission they will be added and enrolled to their related training programs. Bulk import features also allow users to add ...
How to Issue a Statement of Attainment in the SMS
Overview A Statement of Attainment in the Vocational Education and Training (VET) industry is an official document that acknowledges the completion of one or more accredited units, but not a full qualification. It serves as proof that an individual ...
How to Update a Unit Outcome to Credit Transfer
Overview In this tutorial, we will show users how to manually update the student's unit outcome to Credit Transfer. Credit Transfer is a straightforward process where a student is granted credit for units of competency they have already completed and ...
How to Use Contacts and Waitlists (Maximise)
Overview We're excited to introduce a new feature called Contacts and Waitlists to our Student Management System. This feature is designed to streamline the process of managing individuals who are not yet enrolled as students but have shown interest ...
How to Manually Update a Unit Outcome
Overview This tutorial will show users how to manually update the student's unit outcome. This is essentially applicable to SMS only clients or to those that have an LMS but the program instance is not linked to any LMS course. Step Tutorial 1. From ...
How to Add a Unit from a Student Enrolment
Overview In this tutorial, we will discuss how to manually add a unit to a student's enrolment. This procedure applies when a specific unit is missing from a student's enrolment. NOTE: Any missing unit that needs to be added to a student's enrolment ...
How to Check Sent Emails and Notifications Related to a Student
Overview In this tutorial, we will show users how to check emails sent to students in the SMS. We will also show sample email notifications related to a student that can be retrieved in the Students Notes. Step Tutorial 1. From Students, select the ...
How to Add Notes and Send Emails to Students in the SMS
Overview In this tutorial, we will walk you through on how you can send emails and lodge every interaction you had with your students. This is relatively important when you need to inform or send updates to students about their training or enrolment. ...
How to Withdraw a Student Enrolment in the SMS
Overview In this tutorial, we will discuss how to change a student's enrolment status to "Withdrawn" in the SMS. When a student's enrolment is marked as Withdrawn in the SMS, they will be automatically suspended in the LMS. Step Tutorial 1. From the ...