How to Create a Schedule for a Funded Contract (QLD)

Overview

In this tutorial, we will discuss how to create a schedule for a funded contract in the SMS (Student Management System) for the state of Queensland (QLD). Creating a Schedule for a Funded Queensland Contract details the payment structure, including subsidy amounts, co-contributions required from students or employers, payment timelines, and any other financial obligations or incentives. It helps ensure that both the training organization and the employer comply with state government requirements, minimizing the risk of non-compliance penalties or funding withdrawal. 

Steps Tutorial

1. From the Dashboard, go to Finance > Contracts > Schedules then click New.

2. Complete the following sections:

Section 1 – Details

1. Purchasing Schedule ID - Enter the purchasing schedule ID. This must be validated against related AVETMISS Reporting State rules. E.g. length and type.
   
2. Active - Determine whether to make this schedule template visible or not for future use.
   
3. Name - Enter a name for your schedule template.
   
4. State - Select the state for your schedule. For this tutorial, we will select QLD.
   
5. Funding Payment Model - The funding payment model varies per state. For NSW and QLD, the funding payment model is set as default Per Program.
   
6. Concession - Select the concession for your schedule. You can select multiple concessions if applicable.
   

Click Continue to proceed to the next section.

Section 2 – Outcome Payments

1. Outcome Payment Rule Template - Select from the outcome payment rule template drop-down menu. Otherwise, manually create the outcome payment rule.
   

Click Continue to proceed to the last section.

Section 3 – Payment Rules

1. Payment Schedule Rule Template - Select the applicable Payment Schedule Rule Template. Otherwise, create the Payment Schedule Rule.
   

Once done, click Submit.

That's it! You have added your schedule for your funded contract.

Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to us via email at support@eskilled.com.au.

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