How to Record Student Attendance in the SMS

Overview

This tutorial will show users how trainers can mark student attendance throughout their training sessions. This feature in the Student Management System (SMS) offers an efficient way to track attendance, ensuring students complete their training.

IMPORTANT:

1. An event must be plotted in order to record your student attendance. 
2. Scheduled Hours must be set which will serve as the total hours for the event, less any breaks.

Step Tutorial

1. From the sidebar menu, go to Schedule. Navigate through the calendar.

2. Click on the event where you want to record student attendance. Click Edit.

3. Scroll down the window until you reach the section displaying the list of students. Click the space under the Present column for each student.

A small window will appear when you click on the space. Select Yes if the student is present, No if they are absent, or Partial if they were partially present.

Click Update once done.

NOTES:

1. If a student is tagged as Partial, you can specify details about the number of hours missed and the reason for their absence.
   

To do this, click the expand icon and click New. Enter the number of hours under Time Not Present and provide the Reason they missed these hours.

Click the checkmark icon to save changes.

1. When generating an Attendance Report in the SMS, Scheduled Hours and Time Not Present are now available as report fields.
   

1. Also note that attendance charts in the SMS dashboards will now factor in partial attendance.
   

That’s it! You can now record student attendance in the SMS.

Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to us via email at support@eskilled.com.au.

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