How to Use the Set Fees per Invoice Feature in the SMS
Overview
The Set Fees per Invoice feature in the SMS enables users to allocate specific portions of a program fee across multiple invoices. This ensures each invoice reflects a designated share of the total fee, providing greater flexibility in managing student payments. By specifying the amount to be included in each invoice, organisations can structure payment plans in line with their financial policies and student requirements.
This feature is particularly beneficial for organisations that offer instalment-based payments or require customised fee breakdowns per invoice. It helps maintain accurate financial records, simplifies reconciliation, and ensures both students and administrators have clear visibility of payment expectations. With this capability, institutions can enhance financial planning, improve cash flow management, and maintain compliance with billing policies.
NOTE: This applies only to Payment Plans that offer instalments or have multiple rules. If not, the Set Fees per Invoice toggle will not be available.
Step Tutorial
1. From the Dashboard, go to Programs, then Program Instances, select a Program Instance from the dropdown, and navigate to Financial.
For reference, these are the fees associated with this program instance.
2. Proceed to the Payment Plan section and enable the Set Fees per Invoice toggle.
NOTE: A notice saying (Incorrect Payment Plan Configuration) will be displayed. We need to configure the payment plan to resolve this.
3. Click the Expand button to view the rules associated with the payment plan.
4. Click the Expand button again for each rule.
5. Enter the amount you want to be invoiced for each rule.
IMPORTANT: Ensure the specified amount aligns with both the Program Fees and Total Rule Amount.
Rule 1:
Rule 2:
Rule 3:
For reference, this is how we have allocated the fees and amounts per invoice.
|
|
Rule 1 |
Rule 2 |
Rule 3 |
|
|
Default |
$1,000.00 |
$2,000.00 |
$2,000.00 |
$5,000.00 |
|
Additional |
$2,500.00 |
$1,000.00 |
$1,000.00 |
$4,500.00 |
|
|
$3,500.00 |
$3,000.00 |
$3,000.00 |
$9,500.00 |
6. Once done, scroll to the top of the page and click the Update button.
These are the steps on how to use the set fees per invoice feature in the SMS.
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
