How to View Student Units
Overview
This tutorial provides a quick guide on how to view the list of units a student is enrolled in within the Student Management System (SMS). It is particularly useful for administrative users who need quick and reliable access to a student’s records for purposes such as enrolment verification, tracking, reporting, etc. By understanding how to efficiently access and interpret this information, admin can ensure accurate record-keeping, maintain compliance, and provide timely support to students.
Step Tutorial
1. From the sidebar menu, go to Students, then search for and select a student. Click on the Units tab.
2. In the Student Units table, you will be able to view the following information: unit code, unit name, unit type, program code, trainer (s), funding source national, proposed start and end, actual start and end, and outcome.
By default, the table will display all the units the student is enrolled in.
To filter the units by enrolment, click the All Enrolments dropdown field and select the specific enrolment for which you wish to view the relevant units.
To search for a specific unit, you can use the Search Student Units fields.
Additionally, you can use the Export button to generate an Excel file containing the data shown in the Units tab.
And that’s how to view student units in the SMS!
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
FAQs
Why can’t I see any units listed under a student’s profile?
This may occur if the student has not yet been enrolled in any units or if the selected enrolment filter does not correspond to any units.
Make sure to verify that the student's enrolment has been properly recorded in the system.
What does the Outcome column indicate in the Student Units table?
The Outcome column shows the result or completion status of each unit, such as Competency Achieved/Pass, Competency Not Achieved/Fail, Withdrawn/Discontinued, and others. This information helps track the student’s progress across their enrolled units.
To learn more about the available unit outcomes in the SMS and how to manually update it, you may refer to this tutorial: How to Manually Update a Unit Outcome
When does data sync from the LMS to update student unit records in the SMS?
Once a student completes an activity in the course, it typically takes a few minutes for the completion status to update in the LMS.
After this update, the unit’s Actual Start date in the SMS is synced based on the first completion of any required activity in the connected LMS course.
The course activity completion date in the LMS is triggered when the student initially submits their attempt for the activity. In this context, the equivalent unit outcome would be Continuing Activity.
If the student completes the entire LMS course, the completion is synced to the unit record in the SMS by default within approximately two (2) hours.
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