How to Email Students in a Group
Overview
In the Student Groups section of the Student Management System (SMS), administrators now have the ability to email all students within a group directly.
This feature streamlines communication by allowing group-specific emails to be sent without the need to manually select individual students, making it more efficient for admins to share updates, reminders, or announcements with targeted groups.
In this tutorial, we’ll walk you through the steps to do this in the SMS.
Step Tutorial
1. From the sidebar menu, go to Schedule > Groups tab.
2. Select the Group that you want to update. The Inline Filters can help you look for any specific group. Click here if you want to know more on How to Use the Search Group Page.
3. In the sample below, we used a combination of inline filters (Type and Location) to narrow down the search group results.
4. Once found, click on the Group Name under the Group Column.
5. Go to the Students Tab. In the Students table, select the students you wish to email by ticking the box next to their names. To select all students, tick the checkbox in the table header.
3. Once the student/s are selected, the Email Student(s) button will appear.
Click the Email Student(s) button to open the Send Email window. If needed, you can also attach files by clicking the Attach Files button. Then, click Send.
And that’s how to email students in a group in the SMS!
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
FAQs
Where can I view the emails sent to students?
All sent emails are recorded under each student’s Notes section. You can access this by opening the student’s profile and navigating to their Notes tab.
To learn more, refer to this tutorial: How to Check Sent Emails and Notifications Related to a Student
Will students receive the email individually or as part of a group?
Emails are sent individually to each selected student. Students will not see who else received the message, ensuring privacy and a personalised communication experience.
Can I use email templates when sending messages to students?
This depends on whether there are active email templates available in your SMS. If there are, you will be able to access and use them under the Custom Templates field in the Send Email window.
You may refer to the tutorial How to Create or Edit Email Templates for more information.