How to Email Students in a Group
Overview
In the Student Groups section of the Student Management System (SMS), administrators now have the ability to email all students within a group directly.
This feature streamlines communication by allowing group-specific emails to be sent without the need to manually select individual students, making it more efficient for admins to share updates, reminders, or announcements with targeted groups.
In this tutorial, we’ll walk you through the steps to do this in the SMS.
Step Tutorial
1. From the sidebar menu, go to Schedule > Student Groups / Intakes tab. Then, search or select the group from the list and lick on the Students sub-tab.
2. In the Students table, select the students you wish to email by ticking the box next to their names. To select all students, tick the checkbox in the table header.
3. Once students are selected, the Email Student(s) button will appear.
Click the Email Student(s) button to open the Send Email window. If needed, you can also attach files by clicking the Attach Files button. Then, click Send.
And that’s how to email students in a group in the SMS!
Congratulations on completing this tutorial. We hope this has been helpful to you and your organisation. For any questions or concerns regarding this function, please reach out to the contact support via email.
FAQs
Where can I view the emails sent to students?
All sent emails are recorded under each student’s Notes section. You can access this by opening the student’s profile and navigating to their Notes tab.
To learn more, refer to this tutorial: How to Check Sent Emails and Notifications Related to a Student
Will students receive the email individually or as part of a group?
Emails are sent individually to each selected student. Students will not see who else received the message, ensuring privacy and a personalised communication experience.
Can I use email templates when sending messages to students?
This depends on whether there are active email templates available in your SMS. If there are, you will be able to access and use them under the Custom Templates field in the Send Email window.
You may refer to the tutorial How to Create or Edit Email Templates for more information.
Related Articles
How to Manually Add Students in the SMS
Overview There are multiple ways to add students in the SMS. Students can complete the external enrolment form and upon submission they will be added and enrolled to their related training programs. Bulk import features also allow users to add ...How to View Students in a Group
Overview In the Student Management System (SMS), administrators can view a complete list of all students who are part of a specific group. This feature allows admins to efficiently manage group members, access individual student details, and perform ...How to Use the Student Portal of the SMS
Overview Your Student Management System allows for different portal access to different users depending on their role. Students can also access their version of the SMS, using the Student Portal. The Student Portal is an intuitive tool where students ...How to Update Student Information in the Student Portal
Overview The management and accuracy of student information play a vital role in effective student administration. Accurate student data is essential for both reporting compliance and reliable data collection, helping institutions meet regulatory ...How to Create Email Workflows
Overview This tutorial will guide users through setting up automatic emails that are sent to students based on specific triggers. In the Student Management System (SMS), you can set up Email Workflows for each program instance. We will walk you ...